Executive Secretary & Administration

• Diploma/Degree in Business Administration, Office Management, or related field
• Minimum 1-2 years of experience in administration or secretarial role
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
• Good command of English & Malay (written & spoken)
• Strong communication, organizational, and multitasking skills
• Attention to detail and accuracy in reviewing documents and reports
• Ability to prioritize and manage multiple tasks under pressure
• Able to work independently and handle confidential matters with discretion

• Manage and coordinate CEO's schedule, appointments, and meetings
• Prepare, review, and maintain documents, reports, and meeting minutes
• Review all documents submitted by supervisors or staff before presenting to CEO
• Act as the liaison between CEO and staff/other departments, ensuring smooth communication and follow-ups
• Act as a gatekeeper by filtering and prioritizing information or requests before escalating to CEO
• Assist in drafting and preparing official letters, memos, and correspondence
• Oversee office administration, filing systems, and record management
• Support in basic HR or finance admin tasks (e.g., claims, leave record, petty cash)
• Prepare presentation slides or briefing notes for CEO when required
• Ensure confidentiality of company records and sensitive information
• Monitor deadlines & KPIs of departments on behalf of CEO, ensuring tasks are completed on time
• Provide daily operational and administrative support to CEO and management team

• Attendance Bonus
• Performance Bonus
• Quarterly Bonus
• Yearly Bonus
• Overtime Pay
• Company Trip
• Staff Meal
• Staff Discount
• Flexible Working Hours

• Opportunity to work closely with top management
• Exposure to overall business operations and decision-making processes
• Professional development and training support

• 5 Working Days
• Allowance Provided
• Performance Incentive
• Medical Claim

Maukerja