Company Secretary

• Lead and manage the Corporate Secretarial function across the FFM Group.
• Formulate, implement, and maintain internal policies, procedures, and best practices for effective corporate secretarial operations.
• Advise the Board of Directors and senior management on statutory and regulatory requirements, governance matters, and updates to corporate legislations.

• Manage the full cycle of Board, Board Committees, and Shareholder meetings: agenda setting, preparation and circulation of meeting papers, minutes-taking, and follow-up on matters arising.
• Ensure timely execution of board resolutions and decisions, and monitor compliance with governance and disclosure requirements.

• Ensure accurate and timely filing of statutory forms, annual returns, and other submissions to the Companies Commission of Malaysia (SSM).
• Liaise with SSM, external auditors, tax agents, and legal advisors on corporate secretarial matters.

• Support the execution of corporate exercises such as restructuring, acquisitions, disposals, incorporation of companies, or capital reduction, etc.
• Coordinate due diligence, ensure compliance with statutory and regulatory obligations, and support negotiations with external advisors.

• Work closely with secretarial personnels in subsidiaries (local and overseas) to ensure consistent governance practices across the Group.
• Maintain strong professional relationships with regulators, legal counsel, auditors, and other external parties.

• Partner with Legal, Finance, HR, and other business functions to align governance processes with operational objectives.
• Provide secretarial support and advice for internal projects, compliance initiatives, and transformation programmes.

• Build, lead, and develop a competent, motivated and highly-performing team at all levels of the department.
• Foster a workplace culture centred on safety, accountability, innovation, collaboration, and continuous improvement.
• Set clear performance expectations and KPIs, conduct performance reviews, and provide coaching, feedback, and career development opportunities.
• Champion leadership development and succession planning through mentoring, coaching, and talent management initiatives.
• Identify and address workforce capability gaps through structured learning and development programmes.

• Model and uphold the company's culture, values, and ethical standards, inspiring trust and accountability at all levels.
• Demonstrate adaptability and collaboration in supporting group-wide initiatives and cross-functional projects.
• Undertake special assignments and additional responsibilities as delegated by senior management from time to time.

• ICSA qualification or equivalent
• Must be a member of MAICSA or an approved body under the Fourth Schedule of the Companies Act 2016 and hold a valid practicing certificate issued by SSM.
• Minimum 7 years of relevant experience in corporate secretarial practice, preferably in a public-listed or diversified group
• Strong exposure to group structures, intercompany arrangements, and corporate governance frameworks.
• Strong working knowledge of the Companies Act 2016, Listing Requirements (if applicable), and other relevant laws.
• Experience with corporate exercises and Board-level engagement.
• Proficient in using corporate secretarial software and tools.

• Able to make and assess personal/team decisions and align actions with organisation's vision and mission; demonstrates and models alignment and adherence to organisation's values, ethical boundaries, and professional work ethics.
• Able to establish and maintain open/trusting relationships with colleagues and stakeholders to nurture collaborative partnerships and work towards a common goal.
• Able to contribute and encourage new ideas and approaches to support business growth; demonstrate openness to and enthusiasm for new initiatives and appropriately challenges the status quo; adapt and improvise quickly, appropriately, and decisively to internal/external changes.
• Able to display accountability for team and personal decisions/outcomes and take proactive actions to achieve results with dedication to follow through on commitments; create plans and manage resources to accomplish and deliver self and team's commitments.
• Able to understand and prioritises customers' needs/expectations and develops customer-centric solutions to improve service delivery. Recognises and develops business/ collaboration opportunities in various external and internal interactions.
• Appreciates the complex interrelationships between external factors and internal business operations and develops strategic plans in response to market shifts and shocks anchored on organisation's vision, purpose and strategy.
• Nurtures the culture of learning organisation.

PPB Group