Life at U Mobile We are Passionate, Innovative, Trustworthy, Team-Oriented & Fun-Loving. At U Mobile, we are always on the lookout for great talents and passionate individuals to join our growing team. Let's start your journey with an award-winning organization! #UnbeatableCareerAwaits Top Reasons To Join Us! Awarded For Most Preferred Employers in Telecommunication Industry (2022, 2023 & 2024), Bronze Winner in Cross-Generational Workforce Engagement (2024) & Gold Winner for Excellence in Workplace Culture (2021) Comprehensive medical, dental, optical and insurance benefits Flexi working hours arrangements Staff Line & Device Subsidy Smart Casual Attire Child Parental Care Leave Convenient location with access to public transport (Imbi Monorail/Bukit Bintang MRT) Special employee discounts for selected F&B Brands Job Summary In this role, you will work as the Company Secretary to ensure that the organisation meets all statutory obligations, regulatory requirements, and board governance standards. This is a key position that involves high-level interaction with board members, shareholders, senior management, and committee members. You will be instrumental in ensuring seamless board administration and committee administration, accurate documentation, and consistent adherence to corporate secretarial best practices. The Day-To-Day Activities Serve as the key liaison for board-related matters and various committee-related matters. Coordinating with directors, shareholders, committee members and external parties as needed. Plan and manage board and committee meetings, including the preparation of agendas, and accurate recording and distribution of meeting minutes, and other corporate documentation required for various corporate matters. Develop and maintain the annual board and committee calendar Prepare and file statutory returns, resolutions, and required corporate documents in a timely and accurate manner to the Companies Commission of Malaysia ( CCM ) in compliance with all relevant acts and rules. Assist in the organisation of Annual General Meeting ( AGM ) and Extraordinary General Meeting ( EGM ). Assist in the preparation of and coordinating the required information for the Annual Report and Circular to shareholders. Assist in the preparation of and ensuring that announcements to Bursa Malaysia in compliance with Bursa requirements. Maintain, manage and update the statutory records/registers of U Mobile group of companies and the corporate secretarial database. Oversee the corporate secretarial function, ensuring effective document control and policy compliance. Maintain current knowledge of company secretarial best practices and regulatory changes, providing recommendations to enhance governance structures and policies. About You ICSA qualification and is a Member of MAICSA or a Licensed Secretary Bachelor's degree in law is highly desirable. Solid company secretarial background with at least 10 years working experience. Industry exposure telecommunications or tech services is highly desirable. In-depth knowledge of Malaysian company law, Listing Requirements, Malaysian Code on Corporate Governance and relevant regulatory acts, laws and guidelines related to corporate secretarial practices. Proficiency in MS Office (Word, Excel, PowerPoint). Proficiency in using relevant systems and applications, such as MyCoID and MBRS for online submissions to CCM. Excellent communication and interpersonal skills, with the ability to engage confidently with senior stakeholders and board members. High standards of professionalism, discretion, and confidentiality in handling sensitive information. Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities under tight deadlines What's Next Once you have applied online, our team will review your application and due to a high volume of applications, only shortlisted candidates will be notified. Show more Show less