Company Secretary Assistant
Massiv Corporate Services Sdn. Bhd.
- Kuala Lumpur
- Permanent
- Full-time
- Diploma/Bachelor's degree in a relevant field such as Corporate Administration, Law, or Business Administration. (Fresh Grads encouraged!)
- Minimum of 2 years of experience in a company secretarial role, demonstrating a solid understanding of company secretarial practices.
- Proficiency in English, Mandarin, and Bahasa Malaysia, both written and verbal, to effectively communicate with diverse stakeholders.
- Strong knowledge of regulatory compliance requirements and corporate governance principles in Malaysia.
- Excellent documentation and record-keeping skills, with meticulous attention to detail to maintain accurate and organized company records.
- Demonstrated ability to manage meetings effectively, including preparing agendas, taking accurate minutes, and following up on action items.
- Exceptional interpersonal and communication skills to build rapport and liaise with internal and external stakeholders, including directors, shareholders, and regulatory bodies.
- Familiarity with documentation management systems and software to ensure efficient storage and retrieval of important corporate documents.
- Assist in the preparation and filing of statutory documents with the Companies Commission of Malaysia (SSM), ensuring compliance with the Companies Act 2016.
- Maintain and update statutory registers, including the register of members, directors, secretaries, and charges.
- Coordinate and prepare for board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs), including drafting notices, agendas, and resolutions.
- Take accurate minutes of meetings and ensure their timely circulation and filing.
- Assist in the preparation and submission of annual returns and other regulatory filings.
- Manage and maintain corporate records, ensuring their accuracy and accessibility.
- Liaise with external parties such as auditors, lawyers, and regulatory authorities on company secretarial matters.
- Monitor changes in relevant legislation and regulations and advise the company on compliance requirements.
- Assist in the implementation of corporate governance policies and procedures.
- Provide administrative support to the Company Secretary and other senior management as required.
- Annual Leave
- EPF
- Health Insurance
- Medical Leave
- SOCSO
- Parking Allowance
- Education/ Training / Course Benefit
- Compassionate Leave
- Company Activities
- Company Trip
- Employee Discount on company products/services
- Maternity Leave
- Performance Bonus
- Parental Leave
- Salary Increment
- Staff Appreciation & Rewards
- Unlimited Supply Pantry Food
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