Key Responsibilities; i) Front Desk Duties - Manage reception duties, including answering phone calls, greeting clients, and handling inquiries professionally. ii) Manage, screen and prioritize incoming emails, calls, and correspondence and responding/replying with utmost professionalism and discretion where necessary and/or appropriate. iii) Correspondence - To draft and prepare letters, memos, reports, and other documents. iv) Scheduling & Calendar Management - assisting in the management of calendars/diary, scheduling of meetings, appointments, conference calls, and Business Development networking related events for lawyers and staff. v) Office Management - To manage office equipment, ensuring office supplies are stocked, and maintaining a clean and organized workspace. vi) Vendor & Supplier Coordination - placing orders for office supplies and ensuring timely deliveries. vii) Data Entry & Record Keeping (CMS) including preparing monthly expenses and petty cash reports, income revenue and outstanding billing reports (generated from CoreMatter), and processing of claims and reimbursements for lawyers. viii) Basic Financial & Accounts Tasks - processing invoices, tracking expenses, and handling petty cash. ix) Documentation & Filing - maintenance and organization of documents, in both physical and electronic form. x) Assist with onboarding (and training where necessary) of new staff, interns, paralegals, etc. xi) Ad Hoc Support to Management xii) Confidentiality Obligation & Compliance - To handle sensitive and confidential information with discretion and professionalism as well as adhere to ethical standards and maintain a high level of integrity. Requirements; Possess a Diploma or Bachelor&aposs Degree in Business Administration, Office Management, or a related field. Minimum 1-2 years of experience in an administrative role, preferably within a law firm Must be able to work independently with minimum supervision and as a team Ability to work under pressure Good command of the English and Malay (emphasis) languages, written and spoken Proficient and tech savvy in Microsoft office programs including Outlook, Word, Excel, Teams, Zoom, Google meet platform, and Whatsapp Orderly/consistent organisational, time management skills Eye for detail & Ability to multitask and prioritize daily workload Continuous learner, willing to reskill and upskill High sense of accountability Open to relocation Salary: RM3,200 - RM3,500 (subject to experience and qualifications) Benefits (subject to strict T&C on each respective benefit): (i) Annual Bonus / Additional remuneration (discretionary) (ii) Parking Allowance (iii) Annual Medical & Dental Allowances (iv) Annual Leave (v) Travelling privileges (vi) Training & Development Show more Show less