Job Summary The Sr. Coordinator, Admin & Finance is responsible for ensuring the smooth operation of HR, administrative, and operational functions while supporting key financial processes. This role encompasses office management, documentation control, and financial coordination, specifically in managing accounts receivable, processing invoices, and ensuring compliance with financial policies. In addition, the role oversees the effective implementation and usage of digital tools across the organisation, ensuring staff compliance with established systems and processes. The ideal candidate is detail-oriented, organised, and proactive in handling multiple responsibilities, with strong operational oversight and a focus on efficiency and compliance. Application Submission Interested candidates should email their applications to [HIDDEN TEXT] and CC to [HIDDEN TEXT] , [HIDDEN TEXT] with the subject line: " Job Application: Sr. Coordinator, Admin & Finance " by 5 September 2025 (Friday) . Key Responsibilities 1) Administration Support policy implementation and administrative improvements to enhance operational efficiency. Maintain proper documentation and filing systems (both physical & digital) for administrative and financial records. Prepare the organisation's sustainability reporting and coordinate the end-to-end process, including data collection, consolidation, and compliance with reporting standards. 2) Finance Manage accounts receivable, ensuring timely invoicing and meeting assigned KPIs. Process invoices and verify payment requests for accuracy and compliance. Ensure adherence to financial policies, procedures, and compliance requirements. Assist in preparing financial documentation and reports as needed. Support audit preparation. 3) Operations Oversee the implementation, usage, and compliance of organisational digital tools (e.g., Asana, Zoho Books, Bigin). Monitor and ensure staff adherence to established systems and data accuracy within these tools. Maintain and update operational trackers (e.g., finance & budget compliance tracker). Provide technical support, troubleshooting, and training to team members to maximise tool efficiency. Support continuous improvement initiatives by identifying operational gaps and recommending process enhancements. Qualifications & Requirements Diploma/Degree in Business Administration, Finance, Accounting, or a related field. Minimum 2-3 years of experience in administrative and finance roles. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Experience with financial software (e.g., Zoho Books or similar) is an advantage. Strong organisational and time-management skills with keen attention to detail. Excellent communication and interpersonal skills. Ability to work independently and handle confidential information with discretion. Prior experience in an NGO, corporate sustainability, or international organisation setting is an added advantage. Please ensure that your email includes the following: Applicant's resume Cover letter (100-150 words) expressing your motivation for this role Availability (earliest start date) Incomplete applications may not be considered. Show more Show less