People and Culture HR Specialist

• Prepares employment contracts and ensures new hire documentation is completed and processed

• Maintains and updates employee data records in HRIS accurately and timely related to hiring, transferring, promoting and terminating

• Maintains employee records in HR E-filing in accordance with company's policies and legislative requirements.

• Collate/enter new starter documentation onto HRIS and track staff movements when requiredPolicies and Reporting

• Work with our HR Data & reporting team in providing HR reports as and when required by business

• Conduct annual review of the Employee handbook and updates HR policies and procedures as and when required

• Interpretation and application of company policies

• Prepares the monthly headcount report

• Conducts the annual salary review exercise

• Conducts and supports in annual medical benefits review with our insurance broker

• Stays up to date with changes in labour legislation

• Act as the subject matter expert, partner with our business and provide advice to employee's inquiries with regards to HR policies and processes.Vendor Management

• Acts as a liaison between employees and our global mobility vendor to resolve issues, enquiries or concerns

• Initiate requests on shipment, tax and immigration services via the vendors' online portal

• Interface with vendors/employees to gather any documents required for visa application and liaises with company migration lawyers where required.

• Work closely with vendors, employee, finance and payroll to gather all the documents required for tax processing/filing

• Act as the point of contact for international transfers in accordance with the global mobility policiesGeneral HR

• Coordinates and provides payroll inputs to the payroll team for monthly payroll processing by specified payroll-cut off dates

• Manage employee offboarding process including terminations, and resignations.

• Manage employee promotions process, to ensure all paperwork is completed and processed

• Enters, updates and reviews information in the HRIS when required

• Assists when required with accurate and timely filing of employee documentation

• Responsible for managing the HR requests in the Internal HR inbox. Allocates, Actions or escalates requests where appropriate.

• Supports and contributes to overall HR process improvement initiatives and Global/Regional HR projects as and when required.

• Other duties may be assigned as needed.

• Strong written and verbal communication skills in English is must.

• Tertiary qualifications in Human Resources Management is an advantage

• Minimum of 2 to 4 years of demonstrated knowledge and experience in HR operations and processes.

• Experience in dealing with a multi-cultural workforce and/or working in an Asia Pacific regional team would be advantageous

• Ability to deliver timely solutions and develop strong relationships with different levels of staff and senior management across the organization.

• Strong Understanding of employment legislation

• Proactive and constantly looking for ways to improve process and procedures

• Intermediate to advanced knowledge of MS Office and sound knowledge of Microsoft Outlook

• Strong team player skills and the ability to work with different stakeholders

• Possess a sense of urgency and strong follow up skills

• Exceptional attention to detail, organizational and time management skills

• Ability to manage several priorities simultaneously and delegate duties where appropriate.

• Ability to carry out duties autonomously when required with limited supervision

• As your role within Michael Page International includes operating as part of a team, you are expected to work as a team member, show appropriate behaviors and respect to all our employees and work with a spirit of co-operation

• An opportunity to work with a multinational company
• Comprehensive SSC package with additional benefits.
• Opportunities for professional growth within the business services industry.
• Supportive and collaborative work environment in KL.

Michael Page