Personal Assistant

• Manage and coordinate the MD's calendar, including scheduling and prioritizing internal and external meetings.
• Liaise with secretaries and executives at Japan HQ (Japanese proficiency is a must).
• Arrange and coordinate recurring and ad hoc meetings, ensuring timely follow-ups and agenda preparation.
• Attend selected meetings and prepare accurate meeting minutes and action item summaries.
• Support preparation of presentations, including PowerPoint formatting and content polishing (preferred).
• Assist with drafting speeches and talking points for internal and external engagements (preferred).

• Handle travel planning and arrangements for business trips (flights, hotels, itineraries, visas, etc.).
• Submit expense claims and reimbursements in a timely and accurate manner.
• Maintain and update business contact information (e.g., scan and organize name cards).
• Coordinate restaurant reservations for business and private appointments as required.
• Organize small-scale internal events (e.g., team happy hours, lunches) within allocated budgets.

• Provide support for selected personal matters, including hospital appointments, license applications, and other errands.
• Assist in ordering or purchasing meals, beverages, and snacks upon request.

• Japanese language proficiency is a must.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.
• Excellent organizational and time management skills with attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal and communication skills (both written and verbal).
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to multitask and work independently under pressure.
• Previous experience supporting a Japanese executive or familiarity with Japanese business culture.
• Experience in preparing polished business presentations and speech writing.
• Comfortable handling both professional and occasional personal assistant tasks.

Fujifilm