Office Manager

• Manage Day-to-Day Office Operations: Oversee daily activities in the co-working space, including access, pantry, meeting rooms, visitor support, and vendor coordination to ensure smooth operations.
• Drive Process Improvements & Operational Efficiency: Identify and resolve inefficiencies in current workflows; streamline and document key processes such as onboarding/offboarding, pantry restocking, and vendor management.
• Support Office Transition Planning: Assist in gathering requirements for a self-managed office, coordinate property viewings and quotes, and support the shortlisting of potential spaces.
• Lead Office Relocation & Setup: Coordinate fit-out, vendor onboarding, and logistics for the new office space. Set up systems for facilities, utilities, safety, and supplies to ensure a seamless move-in.
• Foster a Positive Workplace Culture: Build rapport with team members, organize employee engagement activities, and lead light cultural initiatives to enhance collaboration and morale through peak seasons and beyond.

• Hands-on experience managing day-to-day office operations, including vendor coordination, pantry and meeting room oversight, and front-of-house responsibilities in a fast-paced environment.
• Strong ability to identify process gaps and drive operational improvements, with experience in documenting workflows such as onboarding/offboarding and inventory management.
• Proven capability in supporting office transition or expansion projects, including gathering space requirements, coordinating viewings, and managing vendor quotes.
• Demonstrated experience in office relocations or new office setups, from coordinating fit-outs and move-in logistics to establishing facilities and safety protocols.
• Excellent interpersonal skills with a track record of fostering positive team culture, organizing engagement initiatives, and building strong working relationships across teams.

Castlery