Assisting in gathering materials for Board/Committee Meeting and General Meetings, as well as preparation of agenda papers/meeting files for these meetings (if any) Assist in preparation of Minutes of Meetings, Extract Minutes, Circular Resolution and statutory forms/documents Provide corporate secretarial support for Management & IT Steering Committee meetings (circulation of meeting papers & preparation of minutes) Liaising with the External Auditors during audit review and to provide information as requested by the Auditors Assist in updating director's profile and corporate governance section in the Annual Financial Statement. Coordinate Board and senior management social/networking functions, director orientation and education programs and administrative support for directors as necessary Organize and maintain secretarial portal for statutory forms to ensure optimal efficiency Proficient in using Bank Negara Malaysia's KijangNet system for submission of applications for appointment of directors, update shareholding etc. Perform admin functions such as preparing of covers letters, correspondence and maintaining proper filling. Prepare requisition for directors' fee, meeting allowance and reimbursement expenses for the directors. Any other related services assigned by the Management from time to time. Requirements: Bachelor Degree in any field from a reputable university. Preferably a qualified secretary with valid secretarial license from authorised bodies in Malaysia. Minimum of 5 years of working experience in supporting corporate secretarial function. Relevant working experience in supporting corporate secretarial function Resourceful, committed and keen to develop a long-term career in secretarial function. Possess basic knowledge of Companies Act 2016 Proficient in both written and spoken English, Bahasa Malaysia. Able to communicate effectively, multi-tasking and work towards meeting deadlines. Show more Show less