1) Executive Support Manage the Directors' schedules, including appointments, meetings, and travel arrangements. Prepare and manage confidential correspondence, reports, and presentations. Take meeting minutes and ensure timely follow-up on action points. 2) Administrative Coordination Serve as the primary point of contact between the Directors and internal/external stakeholders. Organize and coordinate internal meetings, board meetings, and special events. Assist with project tracking, reporting, and documentation on behalf of the Directors. 3) Document and Record Management Maintain a filing system for important and confidential documents. Ensure timely submission and archiving of reports and key organizational records. 4) Communication and Liaison Screen phone calls, emails, and visitors, and handle inquiries efficiently. Liaise with staff, suppliers, and clients on behalf of the Directors. 5) Office Support Support the admin team in managing office supplies, logistics, and service providers. Contribute to the development and implementation of office procedures and policies. 6) Confidentiality and Discretion Maintain the highest level of discretion in handling sensitive information. Ensure compliance with organizational protocols and privacy standards. 7) Support to Administrative Functions Provide backup administrative support to other departments during peak periods or staff absences. Requirements: Diploma or bachelor&aposs degree in administration, Business, or a related field. Minimum 2-5 years of experience in a similar role. Strong communication and interpersonal skills with proficiency in Mandarin, English, and Bahasa Malaysia . We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Ability to prioritize and manage multiple tasks effectively. Must be smart, highly organized, and possess strong problem-solving skills. Strong ability to maintain confidentiality . Flexible and able to work in a fast-paced environment. Excellent time-management skills. Show more Show less