Payment Specialist

Kuala Lumpur
Permanent
Full-time

1 month ago

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.Job titlePayment Specialist, FSSPurposePayment Specialist is responsible for performing several Accounts Payable (AP) Payment workflow tasks and coordination of payment processing.AP Accountant is expected to generate payment proposal and review invoices, complete appropriate checks for business approval and/or reconciliations, and post the payment entries into the system.InterrelationsThe position reports to AP Payment Team Leader.Formal authoritiesHas the authority to act within this Functional Description and within the chart of authority as outlined in the company’s Global Integrated Management System (GIMS).Main responsibilitiesPosition-holder is responsible for:

Executing payment on a timely manner and accurately as per KPI and in compliance with service level agreements, company policies, procedures and controls
Obtaining appropriate approval for payment based on company Chart of Authority
Supporting preparation of analytic reports and/ or accounting schedules
Responding to queries and resolving any issues during the transaction handling and explaining the procedures and control requirements according to internal SOP in order to ensure timely completion of tasks as assigned
Reviewing monthly reconciliation and ensure outstanding items are resolved within specific time frame (For .e.g clearing of aged AP items)
Supporting internal / external audit
Closely follow-up with related parties (eg. AP Invoicing team) on errors on posted document detected during quality check
Cooperation with cross function teams within FSS for monthly closing activities
Identifying and developing process improvements plans when required.
Working with the business functions to maintain the payments pipeline, managing day-to-day responsibilities such as monitoring & researching the cause of rejected payments, daily reconciling of payment processing statements for high volume transactions
Developing and documenting systems, operations processes and reporting flows
Verifying supplier accounts by reconciling monthly statements and related transactions
Assisting in the financial month and year end closing process
Other ad-hoc AP duties as required
Treating all information received as strictly confidential

AccountabilitiesThe position-holder will be measured against:

Meeting financial deadlines
Accounting accuracy
Ensure compliance of Chart of Authority
Delivering of relevant, timely and accurate information
Compliance of accounting policies and procedures
Compliance of Audit, Tax, and regulations
KPI’s specified in SLA

Health & SafetyAs an employee:The employee is responsible to adhere to the company’s health and safety* requirements to ensure their own safety and the safety of their colleagues by:participating in risk assessment processes in the workplace completing required health and safety training and certifications following safe work practices and procedures and use personal protective equipment (PPE) when required inspecting equipment and the workplace regularly and actively eliminating hazards reporting accidents, incidents, injuries, near misses, safety risks and issues of non-compliance with health and safety procedures according to internal procedure Developing the safety culture at own workplace and cooperating with others on matters relating to health and safety*this includes physical as well as psychosocial health and safetyQualifications

Bachelor’s degree preferably in Accounting or Finance
2+ years of relevant experience in finance, preferably processing in a high volume environment
Good knowledge of accounting principles
Previous experience in a similar Accounts Payable environment within an organisation or SSC/BPO environment is advantageous
Computer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.)
Good command of the English language (spoken & written). Additional European / Middle Eastern / Asian language(s) skills will be advantageous

Additional preferences

Excellent communication skills and cultural awareness
Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals
Previous experience in migration process and/or system implementation preferred
Proven ability to learn and understand new software/accounting systems
Ability to build good relationships with different stakeholders
Attentive to detail and deadlines

Structured and well-organised
Ability to resolve problems and deal with high volume transactions
Analytical skills
Sharp judgment
Ability to multi-task and prioritize
Accountability and responsibility, independent working style

Process Involvement

AP
Month End Closing
WSS Policies & Procedures
FSS Work instructions
Monthly Financial Reporting

Auditing

Wilhelmsen

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