Procurement & Contract Executive

• Bachelor's Degree / Diploma in Supply Chain Management, Business Administration, Finance, Hospitality Management, or related field.
• Professional certification in procurement (e.g., CIPS, CPP, PMP) is an added advantage.

• Minimum 3-5 years of working experience in procurement, contract management, or supply chain (hospitality / hotel industry preferred).
• Experience in hotel pre-opening projects is highly advantageous.
• Proven track record in supplier sourcing, contract negotiation, and cost control.

• Strong knowledge of procurement processes, contract terms, and legal compliance.
• Familiar with FF&E and OS&E procurement for hospitality industry.
• Excellent negotiation, communication, and vendor management skills.
• Analytical skills with ability to prepare cost comparison and procurement reports.
• Detail-oriented, well-organized, and able to manage multiple priorities under deadlines.
• Proficient in MS Office (Excel, Word, PowerPoint) and procurement software/ERP systems.
• Strong command of English and Bahasa Malaysia (written and spoken).

• High level of integrity and professionalism in handling confidential information.
• Strong problem-solving and decision-making skills.
• Ability to work independently as well as collaboratively with cross-functional teams.
• Flexible and adaptable to fast-paced pre-opening environment and evolving operational needs.

• Willingness to travel locally for supplier/vendor visits.
• Possess own transport and valid driving license (advantageous).
• Able to work extended hours during critical pre-opening phase or urgent project deadlines.

• Develop procurement SOP & policies selaras dengan hotel standard.
• Source & evaluate suppliers for hotel FF&E (Furniture, Fixtures & Equipment), OS&E (Operating Supplies & Equipment), IT, and services.
• Prepare & review tender/quotation documents for contractors & suppliers.
• Negotiate pricing, payment terms, delivery schedules with vendors.
• Liaise with project management team on contract requirements.
• Maintain vendor database & procurement tracker.
• Ensure all purchases comply with budget & pre-opening financial plan.
• Draft, review, and monitor contracts with suppliers & service providers.
• Coordinate with Finance for purchase orders, invoices, and payments.
• Report to Hotel Manager / Director on procurement progress & risks.

• Manage day-to-day procurement (food & beverage, housekeeping, maintenance, IT, etc.).
• Monitor inventory levels and re-order supplies in time.
• Evaluate supplier performance, conduct periodic contract reviews.
• Negotiate annual rate contracts & credit terms with vendors.
• Ensure compliance with purchasing SOP & audit requirements.
• Prepare monthly cost reports (savings, procurement spend, budget vs. actual).
• Liaise with department heads for purchase requests.
• Manage supplier relationship to ensure service quality & timely delivery.
• Handle contract renewals & terminations.
• Support sustainability initiatives (e.g., eco-friendly products sourcing).

• Medical insurance / panel clinic
• Staff rate / complimentary stay benefit
• Performance bonus
• Meal
• Allowance

Maukerja