PTP Accountant

• Perform invoice sorting, scanning, posting and filing of invoices for different type of purchases

• Oversee the end-to-end process for various invoice types (goods, services, raw materials, logistics).

• Attend to the workflow queries and work closely with the requester/receiver/purchaser to resolve all the blocking controls

• Collaborate closely with stakeholders to resolve complex workflow issues and ensure timely processing.

• Address and resolve basic workflow queries and escalate complex issues as needed.

• Perform monthly and quarterly reconciliations of payment-related, intercompany, and third-party accounts, ensuring accuracy in accounts payable and reporting discrepancies as needed.

• Prepare and monitor MR11 report (report tracking of unreceived invoices report) and follow up on the all the outstanding invoices

• Perform detailed monthly and quarterly reconciliation for intercompany and third-party accounts, investigating and resolving discrepancies.

• Maintain and update process documentation and support ongoing procedure improvements.

• Process payment runs including vendor payments (via check, ACH, wire, etc.), ensuring that payments are made in a timely manner and in line with company policies.

• Verify payment requests, ensuring all necessary documentation and approvals are in place before processing payments.

• Monitor payment schedules and ensure that payments are completed within vendor terms to avoid late fees or penalties.

• Liaise with vendors to resolve payment issues, disputes, and discrepancies.

• Maintain accurate and up-to-date vendor payment information in the system.

• Ensure that all vendor accounts are reconciled regularly and that there are no outstanding or aged payables.

• Ensure that all payment transactions are accurately recorded in the financial system.

• Assist in the preparation of month-end closing reports and ensure proper reconciliation of payment-related general ledger accounts.

• Prepare reports on payment trends, vendor status, and aging reports as required by management and follow up with local stakeholder to close the Open Items.

• Support internal and external audits by providing necessary payment records and explanations when required.

• Ensure compliance with internal controls and accounting procedures for payment processing

• Assist with implementing best practices in payment processing and provide recommendations for improving efficiency. Key User Responsibilities

• Serve as the main liaison between the PTP team and IT/system administrators.

• Lead user acceptance testing (UAT) and implementation of system updates or new modules.

• Develop and maintain user manuals, process documentation, and training materials for the PTP team.

• Provide training and guidance to team members on system functionalities.

• Minimum Diploma or equivalent in Accountancy

• 2-5 years working experience in account payable functions.

• Proficient in ERP systems; familiarity with SAP processes is considered a plus

• Good command of English with excellent written and verbal communication skills.

• Proficiency in the local language(s) relevant to the country of assignment

• Proficiency in computer applications (Microsoft Office Applications; i.e. Outlook, Excel, Words, PowerPoint, etc.).

• Mature with good interpersonal skill and able to work independently with minimum guidance, possess initiative, strong sense of responsibility and high degree of integrity.

• Pleasant personality. * Organised and meticulous.

• Strong communication and interpersonal skill and ability to interact well with all the process actors in the chain

Michael Page