Job summary We are looking for a proactive and organized Personal Assistant to support our Director in day-to-day operations. Key Responsibilities: Communication: Serve as the primary point of contact between the Director and agents/internal/external stakeholders. Handle correspondence, emails, and phone calls. Calendar & Schedule Management: Efficiently coordinate and manage the Director&aposs calendar, ensuring smooth scheduling of meetings, appointments, and travel arrangements. Administrative Support: Prepare meeting agenda, minutes, reports, and presentation materials as required. Agent Management: Assist Director in liaising with agents, and providing necessary support to agents. Project Support: Assist in the planning and execution of special projects and initiatives as directed by the Director. Office Administration: Oversee office operations tasks such as managing office inventories & supplies, coordinating maintenance and repairs, supervising office equipment, and ensuring a good office environment. Ad-Hoc Duties: Perform any other ad-hoc duties as assigned by the Director. Requirements: Relevant Experience : Previous experience in a similar role such as Personal Assistant or Executive Assistant is valuable, but candidates with transferable skills are also encouraged to apply. Fluent in Mandarin and English (both spoken and written). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking agents and developers. Flexibility : Willingness to travel and handle a variety of responsibilities as needed. Exceptional organizational skills and ability to multitask under pressure. Excellent communication and interpersonal skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) What We Offer: Annual Bonus - Annual bonus to reward your hard work. Birthday Leave - Enjoy extra time off on your birthday. Free Parking - Complimentary parking for your convenience. Friday Happy Meals: Enjoy free lunch every Friday Growth Opportunities - Be part of a fastest growing real estate company with plenty of room for personal and professional development Show more Show less