Job description PROCUREMENT Vendor Management: Assist in onboarding and registering new suppliers by collecting required documentation. Coordinating the approval process across the NAZA Group of Companies and its subsidiaries. Maintain and update a centralized database of approved vendors and suppliers. Organize and file supplier contracts, agreements, and related documents systematically. Support vendor performance evaluations based on key criteria such as delivery timelines, product/services quality, and responsiveness. Procurement Operations: Assist in the preparation and issuance of Purchase Orders (POs). Source quotations and compare price, quality, and delivery terms. Coordinate with suppliers to ensure timely delivery of goods and services. Track order status and update relevant departments on delivery timelines or changes. Follow up on outstanding POs and expedite delivery when necessary. Assist in the preparation, handling, and documentation of tender processes. Prepare summary payments for invoices and bills received by the Procurement department. ADMINISTRATIVE SUPPORT: Maintain accurate and up-to-date invoice records Liaise with the Finance department for payment processing and invoice-related matter Update and manage the creditors' account ledger regularly. Assist with the arrangement, maintenance, and servicing of photocopier machines and related equipment. Coordinate and monitor minor renovation or maintenance works. Handle internal requests and respond to queries in a timely and efficient manner. Maintain and submission of attendance record of the department to HR Payroll every month Prepare payment requisition and necessary paperwork for submission to Group Finance for invoice processing before payment made to the vendors. Keep stock of office supplies and place orders when necessary Assist with meeting logistics of GMS, Board, Board Committee and Shareholders meetings, including arranging for meeting refreshments. REQUIREMENTS: Diploma in Business Administration, Supply Chain, or related field 1-2 years' experience in admin/procurement Proficiency in Microsoft Office Suite, particularly Excel Strong organizational skills with exceptional attention to detail Excellent communication and vendor relationship management abilities Ability to multitask and prioritize in a dynamic environment Show more Show less