Term : Permanent About the Role We are seeking a highly organised and resourceful Executive Assistant to provide top-level administrative and operational support to the Director, Southeast Asia. This role demands exceptional organisational skills, cultural awareness, and the ability to navigate multiple priorities across countries and time zones in a fast-paced logistics environment . Responsibilities Executive Support Manage the Director's complex calendar across multiple Southeast Asian countries and time zones. Coordinate international travel arrangements, visas, and detailed itineraries. Prepare reports, presentations, correspondence, and briefing materials. Serve as the main liaison for internal and external stakeholders. Record meeting minutes, track action items, and ensure timely follow-up. Office & Administrative Management Maintain confidential filing systems (physical & digital). Support regional reporting, dashboards, and performance tracking. Organise meetings, leadership events, and internal communications. Assist in onboarding and engagement initiatives across the region. Stakeholder & Regional Liaison Communicate with regional teams, clients, and external partners on behalf of the Director. Ensure smooth coordination between Southeast Asia offices and the broader Mondiale VGL network. Project & Initiative Support Track key regional projects and strategic initiatives. Conduct basic research and analysis to support decision-making. Recommend process improvements for administrative and regional workflows. Requirements Diploma/Degree in Business Administration, Communications, or related field. Minimum 5 years experience supporting senior executives, preferably in a multinational or regional role. Experience in logistics, freight forwarding, or supply chain is an advantage. Highly organised with excellent time management and attention to detail. Strong communication skills in English and Mandarin (spoken & written). Discreet, professional, and able to build trust with senior stakeholders. Proficient in Microsoft Office Suite and collaboration tools (Teams, Zoom, SharePoint). Proactive, adaptable, and able to work with minimal supervision. Comfortable with cross-border coordination in a regional capacity. Show more Show less