People & Culture Specialist | Wholesale

IKEA

  • Pelabuhan Klang, Selangor
  • Permanent
  • Full-time
  • 23 days ago
  • Apply easily
Company DescriptionIKEA Supply (Malaysia) Sdn Bhd is a wholesale unit under Inter IKEA Group and is strategically located in Port Klang, Selangor Malaysia. Inter IKEA Group is the group of companies that connects IKEA franchisees with range development and suppliers, and aligns the overall IKEA strategic direction. All to create a better everyday life for the many people.As a Wholesaler, we buy, transport, store and sell IKEA products. We are responsible for cross-border flows, replenishment and provide franchisees in Southeast Asia, India and Australia with IKEA products. Incorporated in 2018, IKEA Supply (M) Sdn Bhd also operates a full-scale distribution centre which serves as a hub to facilitate the flow of IKEA products to retail stores in various markets in the region, including Malaysia. The distribution centre is operated alongside contracted service providers.Job DescriptionWe are looking for a People & Culture Specialist to support 2 key assignments:People & CultureThe main assignment is to support People & Culture function in implementing and maintaining HR processes in accordance to Inter IKEA Group guidelines, working methods and local legal requirements and contribute to make IKEA being a great place to work in the local market.Key responsibilities including but not limited to:
  • Support in hiring process including job requisition, posting, screening and co-ordination of interviews.
  • Support new hire and onboarding process including introduction plan, registration of co-worker welfares and Inter IKEA Group HR processes in Workday.
  • Maintaining co-workers’ personal record and correspondence in compliance to local PDPA and EU regulation GDPR.
  • Support application in expatriate’s employment and dependent passes.
  • Support in-house training sessions, practicalities, sourcing external training and registration with local Human Resource Development Fund (HRDF).
  • Support co-worker termination process in accordance with ISMY termination policy.
  • Versed in ISMY internal polices and able to provide advice related to P & C matters.
  • Secure good quality relations with local external stakeholders and external service providers.
  • Contribute to secure and verify HR-related compliance with the labour laws and internal and external regulations.
  • Contribute to make IKEA as an attractive place to work and the preferred employer in Malaysia market.
  • At any time, act as an ambassador of Inter IKEA values.
Meet & TravelThis role is also responsible to communicate on a regular basis with co-workers to secure that everyone has knowledge about tools and information in order to meet and travel the Inter IKEA way.
  • Be the contact person in respect to meet & travel by contribute to both growth and long-term sustained profitability by supporting a good meeting culture.
  • Establish and update local meet & travel rules and guidelines, communicating them clearly to those who need information.
  • Support and challenge all co-workers in meeting and travelling in a cost-conscious and sustainable way.
  • Build strong relationship with service providers (in relation to Meet & Travel) in respect to day to day needs.
  • Promote safe travel and proactively ensure that travelers have an awareness of current situations that may exist in the countries we do business.
  • Monitor our traveler’s whereabouts when major incidents happen throughout the world in cooperation with Group Meeting & Travel, in order to coordinate and support them, ensuring a safe return.
QualificationsYou are the right person for us if you have:
  • Bachelor's degree in human resources management or equivalent qualification.
  • At least 3 years of experience in HR roles or related positions.
  • Ability to communicate confidently and clearly with various audiences in English and local language, both verbally and in writing.
  • Self-motivated with good ability to work as part of a team and as well as individual.
  • Good knowledge of local employment legislations, co-worker relations, HR practices, labor market situations and trends.
  • Experience in coordinating learning and development plans.
  • passion about people and has strong believe in individual's potential.
  • Good negotiation skills and cost-consciousness mindset.
Additional InformationIn this role you will report to People & Culture and Administration Manager, the recruitment process is ongoing, and we process applications as we receive them. Please apply as soon as possible, not later than 28 March 2024.

IKEA