Assistant Manager, Expense and Reporting

Prudential

  • Kuala Lumpur
  • Permanent
  • Full-time
  • 9 days ago
Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.This position supports a broad range of finance functions, including staff cost accounting, fixed asset and lease management, intercompany billing, accounts payable, and treasury operations following and complying to the applicable internal company policies, guidelines, standard operating procedures, as well as regulatory and Group reporting requirements. Responsibilities include ensuring timely and accurate financial transactions, preparing month-end schedules and reconciliations, managing vendor payments and collections, and delivering regulatory and tax filings. This position also supports audits, collaborates with internal and external stakeholders, and contributes to special projects and continuous process improvements.
  • Hands-on accounting for staff related costs (e.g. salary, bonus, share awards and employee claims) and liaising with Human Resources on queries pertaining to staff related costs.
  • Timely and accurate accounting of fixed assets and leases. Ensure that supporting schedules are submitted within the communicated timelines, and stock take duly signed off by procuring departments.
  • Ensure timely and accurate billing of service fees and recharges to 15 intercompany entities across the region.
  • Liaise with intercompany entities or vendors to ensure prompt collections.
  • Ensure that billings and accruals are correctly recorded in the accounting system.
  • Prepare/review payments made to vendors, ensuring payments are duly supported and properly authorized in accordance to the approval policy. Ensure payments are processed in a timely manner.
  • Prepare accounts payable entries and ensure all relevant details (e.g. GST, project code, fund code, cost center and intercompany code) are recorded.
  • Prepare month end schedules as well as reconciliations and follows up with relevant departments on long outstanding invoices.
  • Check to ensure all information required for new suppliers, including bank details are correctly recorded in the system.
  • Preparation of month-end accruals journals and reimbursement report for staff claims.
  • Ensure that corporate card reconciliations and aging analysis are updated monthly, and any reconciling items promptly resolved.
  • Manage treasury related matters (e.g. bank reconciliation, monthly schedules, cash flow projection, monitoring of bank balances within internal limits, execute excess liquid cash placements).
  • Deliver timely regulatory and tax returns in compliance with local regulations.
  • Support the audit process on statutory audit matters.
  • Proactively drive and value-add in special or ad hoc project work.
  • Assist in ad-hoc Finance projects and assignments from time to time.
Requirements:
  • Bachelor or Degree in finance, accounting, or a related field.
  • Internationally recognized accounting qualification (ACCA, CPA, CA, ICAEW, etc.) or working towards designation will be an added advantage.
  • At least 5 years of commercial working experience.
  • Prior experience from Big 4 audit firm and /or financial services industry especially Fund Management would be preferred.
  • Able to multi-task and work under tight timelines.
  • Meticulous, hands-on attitude, self-motivated, independent, mature and confident individual with high degree of initiatives and resourcefulness.
  • Good verbal and written communication skills.
  • Strong analytical and problem-solving skills.
  • Strong team player who is willing to support team members beyond own scopes of work.
Other business knowledge/skills:
  • Proficient in Microsoft Office with excellent MS Excel skills.
  • Knowledge of Oracle, Coupa and/or OneStream will be an added advantage.
Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.

Prudential