Admin Executive – Special Project (Real Estate & Marketing)
Kuala Lumpur
RM 1,800-3,500 per month
Permanent
Full-time
28 days ago
We are seeking a proactive and detail-oriented Admin Executive (Special Project) to support the execution and coordination of a strategic real estate and marketing initiative. This role requires a strong administrative foundation, organizational skills, and the ability to work collaboratively across multiple departments and external stakeholders. The position will play a key role in ensuring smooth operations and documentation throughout the lifecycle of the project. Requirements: Diploma/Degree in Business Administration, Real Estate, Marketing, or related field. 2-4 years of administrative experience, preferably in real estate development, marketing, or project-based roles. Strong organizational and multitasking skills with attention to detail. Good communication skills in English and Bahasa Malaysia (both written and verbal). Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently with minimal supervision and as part of a team. Familiarity with real estate processes, project management tools, or marketing operations will be an added advantage. Key Responsibilities: Provide administrative and coordination support for the special project under the Real Estate & Marketing department. Manage project documentation including contracts, correspondence, reports, meeting minutes, and approvals. Track project milestones, deadlines, and deliverables to ensure timelines are met. Liaise with internal departments (finance, legal, procurement, etc.) and external vendors, consultants, or authorities. Coordinate logistics for site visits, meetings, presentations, and marketing events. Prepare and manage project-related reports, presentations, and updates for management. Maintain accurate records and filing systems for all project-related activities. Assist in processing invoices, payments, and procurement documentation related to the project. Support marketing team in execution of campaigns related to the project (brochures, events, digital media coordination). Perform any other administrative duties as assigned to support the success of the project.