Supply Chain Project Coordinator (Senior Executive)

• Assist in the development of project plans and short-term initiatives, including defining the scope, objectives, and deliverables.
• Collaborate with project team members to ensure tasks are completed efficiently, according to agreed timelines.
• Organize and participate in project meetings, preparing agendas and document meeting minutes.

• Maintain accurate and up-to-date project documentation, including project plans, status reports, and meeting minutes.
• Provide regular reports to the management team, project sponsors, project managers and other stakeholders, ensuring the reports are well-structured, concise, and tailored to the intended audience (management level, working level, etc.).
• Use project management tools and software to track tasks, deadlines, and deliverables.

• Monitor progress and flag potential risks or delays to the project lead.
• Update project schedules as needed and communicate any changes to the project plan.
• Ensure that all tasks are completed on time and within budget.

• Serve as a point of contact among project teams, stakeholders, and external partners.
• Communicate project updates, requirements, and milestones to ensure transparency and alignment.
• Maintain regular communication with stakeholders to provide project updates, gather feedback, and address any concerns.

• Identify potential project risks and assist in developing mitigation strategies.
• Monitor and report on risk status throughout the project lifecycle.
• Implement risk mitigation plans as needed.

• Ensure that project deliverables meet quality standards and requirements.
• Plan and conduct regular quality checks and address any issues that arise in a timely manner to avoid backlogs.
• Implement corrective actions to resolve quality issues.

• Provide support to project team members working together on initiatives, including assisting with task completion, resolving issues, and facilitating communication.
• Foster a collaborative and productive team environment.
• Encourage team members to share ideas and feedback.

• Participate in post-project reviews and lessons learned sessions.
• Identify opportunities and contribute ideas for improving project processes, tools, and team collaboration.
• Stay updated on industry best practices and incorporate them into project management activities.

• Degree in supply chain management (logistics, transportation, international trade deliveries), business administration, international business. Other tertiary education can be considered with the availability of professional experience

• For Specialist minimum 2 to 3 years and Senior Executive minimum 4 -5 years of project management experience
• Demonstrated success in working in a complex work group of about 5-15 people
• Profound knowledge of SAP and its processes as well as experience in implementation is an advantage
• Experience in supporting operations of a shared service center or global business services
• Good analytical skills; experience working with big data is a plus
• Has experience in working and/or managing global/region projects virtually Process implementation and tools/application familiarity incl. change management and digital applications for supply chain

• Strong customer and service orientation, proactive seeks solutions and takes ownership of assigned tasks
• High proficiency in verbal and written English
• Strong organizational and time management skills. Able to multi-task and prioritize effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication and presentation skills. Able to produce impactful presentation slides in a short turnaround time
• Attention to detail - reviews work carefully to ensure accuracy
• Able to work both independently and collaboratively & respectfully with peers (team/group), contributing to a positive working environment
• Experience with ERP in supply chain preferred (SAP or other ERP)
• Innovation orientation and openness for automation and digitalization
• High level of professionalism and confidentiality
• Self-motivated and takes ownership for own professional growth and ongoing learning & development

BASF