Admin Assistant

• SPM / Diploma in Business Admin, Procurement, or related field
• Minimum 1-2 years of working experience in purchasing or administrative roles
• Must be able to speak, read, and write in Mandarin (to liaise with suppliers from China/Taiwan)
• Good knowledge of Microsoft Excel and general office software
• Strong attention to detail, follow-up skills, and accuracy in document handling
• Able to manage multiple tasks and work independently in a fast-paced environment

• Prepare Purchase Orders (PO): request quotations, verify model/code with PICs.
• Email POs to suppliers and follow up on any missed POs.
• Match Invoice (INV), Delivery Order (DO), and PO, and update master list in Excel.
• Process new vendor registration: seek approvals, register in eBuilder, and notify accounts.
• Maintain invoice listing, check completeness of supporting documents, and submit to accounts.
• Coordinate overseas shipments: follow up on BL, K1, FE, and customs clearance documents with forwarders.
• Request Proforma Invoice and follow up on Payment Voucher (PV).
• Manage petty cash requests: prepare documents, get approval, and collect cash from accounts.
• Handle urgent PR/invoice requests from PICs and follow through until PV is issued.

• Permanent role.
• Various benefits (Medical, Insurance, Leave etc)
• 5 days work week with work-life balance culture.
• Weekly luncheon.
• EITA Sport club activities & games.
• Support a professional & safe environment for our employees.
• Practice vibrant & energetic office culture.
• Opportunities will be provided for career advancement within the company.

• 5 Working Days

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