Business Support Administrator

• Provide direct support for a variety of administrative activities, demonstrating a thorough understanding of GKN Aerospace Malaysia's systems and procedures.
• Effectively communicate with internal stakeholders and external customers, accurately representing GKN Aerospace Malaysia's policies and practices.
• Provide administrative support to management and operational teams.
• Act as an assistant to the Site Director by:
• Managing and organizing the Site Director's calendar.
• Scheduling and coordinating meetings, appointments, and events.
• Sending timely meeting reminders and preparing necessary materials.
• Assisting with travel arrangements and logistics when required.

• Handle the organization of Head of Departments meetings, including scheduling, taking accurate minutes, and managing all related logistical matters.
• Act as the primary point of contact for visitors from GKN Aerospace globally scheduled to visit the Malaysian site, ensuring their arrangements are in order.
• Maintain and manage an efficient meeting room booking system.
• Order and maintain adequate office supplies, if required
• Provide Health, Safety, and Environment (HSE) support, including conducting regular safety checks and contributing to 5S initiatives.
• Offer administrative assistance to the HR and IT functions, such as arranging meetings, managing travel arrangements, and supporting diary management.
• Work independently or collaboratively within a team to plan, organize, and complete a variety of ongoing and non-recurring projects, including special reports, spreadsheets, presentations, and event planning.
• Collaborate effectively with internal and external business partners to uphold the company's commitment to maintaining a safe workplace and protecting the environment, adhering to Company policies and government regulations.
• Handle company private, sensitive, and personal information with the utmost professionalism and confidentiality.
• Undertake additional responsibilities as required to support the team and business objectives.
• Performs other duties, tasks and responsibilities as assigned.

• Minimum of 3 years of related work experience in an administrative support position.
• Diploma or Degree in Business Administration or a related field.
• Strong working knowledge of Microsoft Office Suite, specifically Excel (spreadsheets), PowerPoint (presentations), and Word (meeting minutes).
• Proficiency in internet usage and experience with meeting and personal planning software.
• Excellent written and verbal communication skills in English, with the ability to read, write, and speak fluently.
• Strong interpersonal skills and the ability to build rapport easily.
• Demonstrated ability to represent the Company in a highly professional manner.
• Exceptional organizational skills, with the ability to multi-task effectively and maintain a high level of attention to detail.
• Proven ability to maintain the highest level of confidentiality in all aspects of the role.

GKN Aerospace