AP Specialist - Invoicing

Bangsar, Kuala Lumpur
RM 60,000-72,000 per year
Permanent
Full-time

5 hours ago
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This role is responsible for handling the receipt, verification, and processing of vendor invoices to ensure accuracy, compliance with company policies, and timely payments. This includes reviewing invoice details, matching them with purchase orders, resolving discrepancies, and obtaining necessary approvals before posting for payment.

Invoice Receipt, Verification and Validation:
Receive and log all incoming invoices from vendors in the vendor management system - Esker.
Verify that all invoices received match purchase orders, contracts, or receipts to ensure accuracy. (e.g. three ways matched)
Ensure the correct pricing, quantities, and terms as per agreements with vendors.

Check for compliance with company policies and tax regulations.

Discrepancy Resolution:
Address discrepancies between purchase orders, receipts, and invoices by communicating with internal departments and vendors.
Resolve any billing issues or errors in a timely and efficient manner.

Coding and Allocation:
Ensure invoices are coded to the correct expense accounts or cost centers.
Allocate invoices accurately to relevant departments or projects for proper financial reporting.

Invoice Approval Process:
Route invoices for review/approval according to company procedures

Communication:
Communicate with internal stakeholder to resolves issues related invoice.

Record Keeping and Documentation:
Maintain an organized and accessible filing system for invoices, receipts, and supporting documentation.
Ensure that all records are up-to-date and ready for audits or financial reporting.

Compliance and Internal Controls:
Ensure invoices are processed in compliance with internal policies, procedures, and relevant financial regulations.
Follow internal controls to prevent fraud, errors, and ensure accurate financial reporting.

Process Improvement:
Continuously review and improve the invoicing process to streamline efficiency and reduce errors.
Implement automation tools or other technologies to improve invoicing processes and reduce manual intervention.

Global ExposureCareer ProgressionEducation(degree / diploma)Degree in Accounting/Finance/Business-related course and/or partial completion of ACCA or other professional accounting qualificationExperience(number of years)1 to 4 years relevant experienceKnowledge and skills (general, technical and soft skills)· Attention to Detail: Ability to identify discrepancies and ensure invoice accuracy.· Time Management: Ability to process invoices promptly and meet deadlines.· Problem-Solving: Resolve discrepancies, or invoicing errors quickly.· Communication Skills: Effective communication with internal stakeholders to resolve issues.· Technical Proficiency: Familiarity with accounting software (e.g., SAP and Esker) and Excel.· Knowledge of Financial Regulations: Understanding of tax regulations, company policies, and internal controls related to invoicing.· Organizational Skills: Ability to manage a large volume of invoices and keep records well-organized.· Teamwork: Ability to collaborate with other departments (e.g., purchasing, finance) to resolve issues and improve processes.Other requirements(certifications, specialized training, languages and % of travel requirements)A good command of both oral and written English and the local language is required.(depends support country)Global MNCCompetitive salary package, benefits, career progression, global exposure

Michael Page