The HR & Admin Executive plays a key role in supporting both office operations and HR functions, while coordinating with store PICs to ensure a smooth, efficient, and well-maintained working environment. This role requires a meticulous and organized individual who can handle administrative duties, monthly payroll processing, employee support, and coordination with both internal teams and external vendors. The ideal candidate is proactive, dependable, and capable of managing multiple responsibilities with accuracy and professionalism. Responsibilities: Oversee daily office operations, including coordinating maintenance, managing office purchases, and maintaining a clean and organized workspace Monitor and manage office supplies, stationery, and pantry items Handle incoming calls, manage meeting room bookings, and coordinate courier and delivery arrangements Arrange accommodation or basic transportation for business travel Assist in organizing HR-related events and coordinate part-timers/ad-hoc labor for sales events Manage season parking allocations and maintain records of staff access and facility usage Verify and process staff claims and reimbursements, ensuring timely and accurate coordination with the Finance team Manage MC e-submissions and ensure proper record-keeping for audit and leave tracking Handle end-to-end monthly payroll processing for office and retail employees , including attendance checking, salary computation, and statutory contributions (EPF, SOCSO, EIS, PCB) Prepare HR-related letters , including letters of appointment, confirmation, resignation, and other employee documentation Ensure employee data (new hires, resignations, updates) are accurately maintained for payroll and compliance Use the Rymnet HR platform to manage HRIS, claims, attendance, and payroll processes Coordinate with store PICs on admin matters: maintenance requests, supplies, documentation, and other operational needs Provide additional HR or administrative support as required by management Requirements: Diploma or Degree in Human Resource Management, Business Administration, or related field Minimum 2 years of relevant experience in HR and administrative functions Prior experience in the retail industry is highly preferred Solid hands-on experience in payroll processing and knowledge of statutory compliance Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiar with Rymnet HR platform Meticulous, organized, and able to handle multiple tasks in a fast-paced environment Strong interpersonal and communication skills Able to handle sensitive and confidential information with professionalism and integrity A dependable team player who can also work independently Familiarity with vendor coordination and office maintenance tasks is an added advantage Show more Show less