JOB SUMMARY To assist in general administrative duties and to provide secretarial support to the Head of Department. KEY DUTIES AND RESPONSIBILITIES Act as the point of contact between the Head of Department and internal / external clients. Screen and direct phone calls and distribute correspondence. Handle requests and queries appropriately. Scheduling meetings, securing the location for the meeting and preparing any materials that are needed for the meeting. Alert manager about cancelations or new meetings. Maintaining the office filing system. Handling correspondence (faxes, letters and memos) from and to internal and external associates and vendors. Preparing and checking confidential documents upon request. Follow-up on submission deadlines e.g.. Matters Arising, Budget and Organization Chart. Relay directives, instructions and assignment to subordinates. Ordering office refreshments for Department. Any other tasks as and when assigned by the Head of Department. Minimum Qualifications Candidate must possess at least a Bachelor&aposs Degree, Diploma with Professional Secretary or Administrative Assistant, office Management or equivalent. At least 5 year(s) of working experience in the related field is required for this position. Excellent organizational, interpersonal and communication skills, both written and verbal in Malay and English. Excellent Report writing skills and strong computer skills especially Microsoft Office (Words, Excel & PowerPoint) and Power BI. Internet-savvy and comfortable working with numbers & charts. Show more Show less