Facilities Manager - Real Estate & Facilities - Malaysia
Kuala Lumpur
Permanent
Full-time
18 days ago
Responsibilities Team Intro The Real Estate and Facilities (RE&F) team, part of the Corporate Services department, was established in June 2015. As our company has grown, so has our global real estate footprint. We have developed a comprehensive management model covering the entire real estate lifecycle, including space planning, transaction management, project delivery, and facilities operations. Responsibilities Based in Malaysia, the role supports offices in Malaysia and other assigned APAC offices. The position calls for a dynamic professional who excels in fast-paced environments, exercises sound judgment, and demonstrates strong problem-solving abilities, while leading workplace and facilities operations. - Lead facilities operations and the IFM outsourcing team across assigned Malaysia and APAC sites, ensuring safe, compliant, and efficient workplace environments. - Deliver improvement projects, including office fit-outs, renovations, and relocations, from design to handover, with timely defect resolution. - Oversee space planning, utilization, and seating allocations, conducting regular audits and maintaining accurate space inventory records. - Manage vendor relationships, procurement processes, and IFM KPI/SLA performance, ensuring contractual compliance and driving continuous improvement. - Control budgets and financial processes, including cost tracking, invoice processing, and expense allocation for designated cost centers. - Monitor operations and compliance, prepare performance reports, analyze FM data, and implement improvements to enhance service delivery. - Lead crisis and incident management, coordinate office events and maintenance programs, and support other regional FM activities as needed. Qualifications Minimum Qualifications: - Bachelor's degree in Project and Facilities Management, Real Estate, or a closely related discipline. - At least 5 years' experience in workplace and facilities management, ideally across multiple office locations. - Proven ability to thrive in a fast-paced, dynamic environment and manage multiple priorities simultaneously. - Willingness and ability to travel within the region to provide on-site facilities management support. - Strong working knowledge of MEP (Mechanical, Electrical, and Plumbing) operations, systems, and maintenance best practices. - Demonstrated expertise in outsourced FM delivery models and partner integration, with a track record of leading large, high-performing outsourcing teams. Preferred Qualifications: - Excellent verbal and written communication skills, with the ability to engage and influence stakeholders at all organizational levels. - Highly proactive, self-motivated, and able to balance competing priorities while maintaining accuracy, attention to detail, and adherence to deadlines. - Strong problem-solving skills, with experience managing diverse internal and external stakeholder relationships effectively. - Sound critical thinking skills, with the confidence and authority to make informed, timely decisions. About Us Founded in 2012, ByteDance&aposs mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut and Pico as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content. Why Join ByteDance Inspiring creativity is at the core of ByteDance&aposs mission. Our innovative products are built to help people authentically express themselves, discover and connect - and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and enrich life - a mission we work towards every day. As ByteDancers, we strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our Company, and our users. When we create and grow together, the possibilities are limitless. Join us. Diversity & Inclusion ByteDance is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At ByteDance, our mission is to inspire creativity and enrich life. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too. Show more Show less