Account Receivable & Intercompany Reconciliation (Analyst)

• Provide Accounts Receivable (AR) & Inter-Companies Reconciliation (ICR) services to business units in accordance with established processes, work procedures and in compliance with BASF policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.
• Ensure that timelines and quality are met within the agreed service levels agreements

• Process incoming receipts made by customers with various payment method in accordance with Service Level Agreements (SLA)
• Process customer rebates contract maintenance & rebate settlement credit notes for 3rd party customers
• Generate statement of accounts & dunning letters for the customers
• Resolving account discrepancies such as unallocated/unidentified receipts
• Process Trade AR expected credit loss & specific provision and write-offs of bad debts according IFRS 9
• Provide the balance confirmation for 3rd party customers upon request from end-users
• Generate periodic/ad-hoc AR reports in accordance with end users and/or BASF requirements
• Perform customer reconciliation per request from auditor or customers
• Process exceptional customer invoices, debit notes and credit notes (whenever necessary)
• Clearing and monitoring of open items in General Ledger accounts related to customers
• Process customer refund
• Ensure that queries are attended according to the agreed timelines
• Support in transition/projects activities and perform testing
• Initiate and execute inter-company reconciliation in accordance with process documentation by identifying the reason of inter-company differences
• Perform month end and year end close activities to ensure timely and accurate closure of accounts
• Perform investigation for Condor discrepancies and provide adjustment via Adrian portal before reporting deadline
• Ensure all inter-company differences upon investigation are justifiable and coordinate with the stakeholders for resolution
• Perform follow up and monitoring on inter-company receivable overdue aging transactions
• Coordinating and investigate unsuccessful settlement request (SR) creation
• Provide advice and guidance to relevant recipients on commission error for resolution
• Reconcile the data maintenance in inter-companies' vendors & customers are accordance to the inter-company guideline i.e.: payment term and currency
• Ensure no retrospective adjustment for posted invoices at the time new maintenance taken place
• Attend to inter-company reconciliation related queries from stakeholders

• Participate in any compliance audits and respond to audit queries (for both internal and external)
• Ensure all work documentation and work processes are updated and met with BASF policies & guideline, local company's policy, legal and statutory requirements

• Identify, recommend, and implement continuous improvement opportunities in quality and efficiency to support smooth implementation
• Prepare training materials and conduct end user trainings when required
• Support new and existing team members through proper knowledge transfer; and sharing of best practice thereby ensuring quality is maintained through any staff transition

• Support Business Continuity Plan (BCP) through resource planning, backup and communication
• Any other tasks due to Service Hub KL management strategy and/ or changing business environment may require to be performed

• Act as Area of Competency (AOC) member for Accounts Receivable process including but not limited to

• AUTOBANK key user to maintain AUTOBANK rules to enable auto post and clear of incoming receipts and/or
• Rebate Process key user as the first escalation point and support new process implementation & improvement
• Intercompany Reconciliation process
• Prepare of Credit Risk Management reports and ensure reports in compliance with global and regional Credit Risk Management policies, procedures and guidelines and address to ad-hoc queries
• Perform CARAT report validation and resolve when discrepancies
• Handling inter-company master data coordination which involved new inter-company setup, liquidation, merging and inter-company general data changes
• Act as Countries Cluster Lead to coordinate all the country's inter-company reconciliation related activities
• Support Internal, Regional and Global projects as and when required

• Bachelor's Degree or Diploma in Finance/ Accounting or related disciplines or Professional qualification in Finance (e.g., ACCA, CPA, etc.)

• Fresh graduate with Bachelor's Degree in Finance/ Accounting or related disciplines
• Diploma with minimum 1-2 years working experience in related fields
• External experience in a shared service or business process outsourcing engagement will be an added advantage
• Good interpersonal skills to communicate to service recipients
• Good time management, good organization skills and multi-tasking skills
• Ability to work independently with minimal supervision, and to excel under pressure for meeting any tight deadlines

• Knowledge of MS Office Applications, especially MS Word, Excel and Power Point
• Knowledge of SAP Systems will be an added advantage
• Proficiency in English and other languages required
• Knowledge in programing or scripting are an added advantage but not mandatory

BASF