Senior Administrative Assistant

McDermott

Kuala Lumpur
Permanent
Full-time

16 days ago

Job Description:Company OverviewPeople power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.Our ingenuity fuels daily life. Together, we've forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.Here, what you do matters.Job Overview:The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.Responsibilities:Key Tasks and Responsibilities:

Type and proofread documents, correspondence, and form
Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, program, and procedure related to the work of the office
Coordinate and set up meetings and conferences, arrange travel, and work on a special project
Maintain the schedule of one or more individuals
Set up and maintain a manual and electronic filing system
Maintain office supplies and other materials required for departments or project activity
Answer the telephone, take, and relay messages and address routine and non-critical issues or route them to the appropriate person
Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
Photocopy, fax, and scan documents as required
Assure effective mail and package distribution
Assist Employee and Manager with a general administrative request
Track and coordinate engineering licenses for the r business segment; ensure all necessary licenses are complying
Perform additional assignments under the supervisor's direction
Organize and schedule meetings and appointment
Organize travel arrangements for Senior Director Marine Asset and team members such as booking a flight, hotel, transportation, etc.
Submit and reconcile expense report for Senior Director Marine Asset
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Produce and distribute correspondence memos, letters, fax, and form
Research and create a presentation
Review/answer emails as needed
Maintain up-to-date employee holiday records for the team
Maintain a contact list
Order office supply
Prepare and monitor invoice
Special project as assigned

Qualifications:Essential Qualifications and Education:

High School Diploma/GED
5+years of relevant experience
Minimum of 3 to 5 years of Administrative Assistant experience in a corporate setting
In-depth knowledge of business procedures, letters, and report formats
Ability to read and comprehend instructions, to write correspondence and memos
Ability to write, speak and interact clearly and professionally with all levels of management as well as external clients
Can handle sensitive information with the highest degree of integrity and confidentiality
Strong sense of urgency and problem-solving skills
Ability to work well with a team and support other admins as required
Extremely organized and detail-oriented
Ability to juggle multiple tasks with superb accuracy
Knowledge of business procedures, letters, and report formats
Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook
May require occasional overtime
Prior law firm or corporate legal department experience is a plus; Experience with legal matter management/e-billing applications (Ty Metrix 360) is a plus

#LI-RI1

McDermott

Apply Now