Operation & Admin Officer

• Candidate must possess at least a Degree or Diploma in Business Studies/Administration/Management, Secretarial, or equivalent.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic digital tools.
• Self-starter, self-disciplined, independent, with a positive work attitude.
• Must possess good communication and interpersonal skills, and able to work in a team.
• Strong attention to detail and problem-solving skills.
• Able to protect the company's information and interests at all times.
• Capable of multitasking and working well under pressure to meet deadlines.
• Required language(s): Bahasa Malaysia, English, Mandarin.
• At least 3 years of working experience in the related field is required for this position.
• Preferably Executives specializing in Operations or equivalent.
• Full-Time position(s) available.

• Oversee and direct daily company administrative processes and procedures.
• Analyse and maintain operational data to support decision-making.
• Communicate with management teams to ensure smooth execution of company processes.
• Monitor and manage product inventory.
• Provide sales operation support to the sales team.
• Coordinate with the sales team on quotations, deliveries, shipments, and customer enquiries via email.
• Prepare and coordinate necessary reports and records required for operations, sales, and HR.
• Maintain accurate records of document flow, ensuring proper filing and archiving.
• Prepare office memos, letters of appointment, and manage onboarding for new employees as well as offboarding for resigning employees.
• Responsible for staff leave entitlements: verify, update leave balances, and monitor staff attendance.
• Liaise with governmental departments to ensure compliance with legal and regulatory requirements.
• Ensure data accuracy in Workday and other systems.
• Assist in updating and maintaining proper records, including employee personal files, training records, medical insurance, and overtime claims.
• Assist in preparing monthly and yearly reports related to Administration, Sales, and HR (e.g., headcount, attendance, training reports).
• Perform other ad-hoc duties as assigned.

• Performance Bonus
• EPF & Perkeso
• External/Internal Training

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