Purchasing Manager
Hilton
- Shah Alam, Selangor
- Permanent
- Full-time
- Be familiar with Hilton purchasing policies and procedures.
- Supervise and co-ordinate the work of the Purchasing team members.
- Follow up on supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by Risk Management.
- Update the purchase order procedure and brief the team accordingly so that all team members are aware of the limits, approvals and purchase flow.
- Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing department after due authorization by the Management.
- Ensure that competitive quotes are obtained as per policy.
- Review all purchase requests and purchase orders processed by your subordinates.
- Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.
- Ensure that price comparisons amongst other hotels is done on a regular basis and all efforts are exhausted in obtaining the best possible quotations.
- Maintain good relations with all hotel departments and suppliers.
- Ensure that all unmatched / open Purchase Orders are investigated, proper actions proposed and taken on a regular basis.
- Have strong knowledge of Microsoft Word, Excel and the hotel inventory / purchasing software.
- Ensure familiarity with and adhere to all local or global purchasing agreements and that the agreements are in accordance with Hilton's approval authority.
- Timely review of rolling contracts, noting that changes to the update can be carried out at most three times.
- Obtain Hilton Sourcing Centre’s approval prior to initiating tenders for potential purchase of goods / services in excess of $100,000.
- Undertake analysis of proposals when required and provide recommendations to the Director of Finance.
- Ensure that all month end procedures are strictly followed, and deadlines are met.
- Assist the Executive Chef in ensuring that food cost is kept to a minimum.
- Maintain an adequate and up to date filing system which include file management, contracts, bidding documents, purchase orders, etc.
- Liaise with related government departments on Animal & Plants Inspection, Wine & Tobacco License, and the Customs, etc.
- Prepare a purchase orders outstanding list for month end purposes.
- Ensure all documentation (purchase orders, invoices, delivery dockets, etc.) is forwarded to Accounts Payable on a timely basis.
- Conduct regular vendor visitations for high-risk suppliers.
- Minimize the risk of accidents and workers compensation costs by ensuring that correct work practices are used and that the area is safe from hazards.
- Handle all requests and enquiries in a timely, efficient and friendly manner.
- Perform any additional tasks assigned to ensure that the department functions smoothly.
- Strictly follow the code of conduct.
- College graduate.
- At least 2 years of working experience as Purchasing Supervisor or higher in the hospitality industry.
- Proficient in Microsoft Office applications.
- Able to lead, provide guidance and develop team members.
- Knowledgeable of supplies.
- Mature and reliable person.
- Good command of both written and spoken English to meet business needs.
- Prior experience in related work preferred.
- Able to be resourceful, creative and maintain flexibility.
- Flexible in relation to work hours, especially at month end and during stock take.