Manager, Legal and Assurance
Heriot-Watt University
- Malaysia
- Permanent
- Full-time
- Provide clear, pragmatic advice on the implications of contractual terms, using a comprehensive working knowledge of contract issues, such as confidentiality, publication requirements, intellectual property, VAT (Sales and Service Tax) and other related issues.
- Ensure that contractual terms meet the University's approved contractual position, or that variations to such requirements are highlighted and appropriately managed, in liaison with relevant individuals.
- Ensure that institutional risk is identified and appropriately assessed within each contract.
- Ensure that contractual terms are clear and appropriate.
- Interact with external clients to negotiate agreements as appropriate.
- Develop an understanding of the Malaysia Campus insurance requirements and arrangements and act as a co-ordinator for local insurance queries, annual renewal processes and claims.
- Liaise and co-ordinate with Internal Audit for audits being undertaken at the Malaysia Campus.
- Act as local co-ordinator and lead for Malaysia Campus business continuity planning and contingency arrangements.
- Provide support to the global team in respect of travel assurance processes for students and staff travelling on University business. Provide cover for the Group Assurance Services team on all related assurance activities.
- Lead training on assurance subjects for colleagues at the Malaysia campus with the support of the global team.
- Ensure that internal customers (Board, Senior Executive Group, PS Heads and Associate Heads of School) and the project leads are kept regularly informed of the status of contract development / negotiation and are appropriately involved with the process.
- Ensure that contractual terms are appropriately explained to internal customers, and that they understand any implications.
- Interact with external customers, as appropriate, to communicate clearly and concisely the points of negotiation.
- Ensure a good working relationship with both internal and external customers.
- Develop and maintain a good understanding of post-award processes to inform pre-contractual negotiations and arrangements.
- Develop and maintain an understanding of relevant regulatory requirements and/or policy issues.
- Contribute to the development of the policy environment including those around intellectual property, consultancy and knowledge exchange.
- Assess the nature and level of risk associated with agreements and use professional judgement to deploy appropriate measures to manage such risk.
- Responsible for good understanding of the Malaysia Laws and Regulations, such as the Personal Data Protection Act.
- Participate in centralised training co-ordinated by GALS.
- Work effectively within procedures and management systems.
- Keep electronic file management systems up to date.
- Contribute to the regular review and development of internal procedures and systems.
- Provide cover for the other members of the Group Legal/Assurance Services Team during times of holidays, absence and others, as required.
- Such other duties or changes to the above duties as may be required from time to time to support the achievement of objectives in service delivery.
- LL.B (degree of bachelor of laws)
- Professional Qualification or membership of Professional body
- Demonstrable substantial professional expertise in legal, contractual, or intellectual property fields particularly in the context of Malaysia
- Well-developed understanding of the relevant legal, statutory and governance applications in these fields and turning them into good practice
- Experience of working in Higher Education
- Excellent interpersonal, influencing and presentation skills, able to understand and communicate complex issues effectively
- Competent in the use of relevant IT systems
- Ability to persuade, motivate and lead
- Demonstrable excellent customer service
- Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
- Experience of working closely with stakeholders across all levels of the organisation
- High level planning and organisational skills with the ability to prioritise major developments and to function effectively in a pressured environment
- Demonstrable professional and proactive approach
- Ability to work effectively both independently and as part of a team
- Experience in 4risks system
- Demonstrate the University Values at all times through performance and behaviour.