Manager - Facility Management (PJ City)
- Malaysia
- Permanent
- Full-time
The incumbent in this position will serve as a primary point of contact for tenants, addressing their needs and concerns promptly to maintain a high standard of service and tenant satisfaction.Key Responsibilities and Accountabilities
- Oversee all building systems including ACMV, electrical, plumbing, fire, and tenants’ safety for both office floors and basement parking.
- Conduct routine and preventive maintenance, coordinate repairs, and manage scheduling.
- Oversee cleanliness, security, pest control, parking areas and general repairs via appointed vendors.
- Ensure building complies with local regulations (e.g. fire safety codes, Bomba, DOSH) OSHA, and building certifications.
- Liaise with the relevant authorities in relation to permits, and licenses, etc for operations, property maintenance, security and safety.
- Lead emergency preparedness; develop plans, conduct fire drills, coordinate safety training.
- Maintain documentation (maintenance logs, compliance certificates).
- Monitor vendor performance and compliance with service levels and safety standards.
- Manage operational budgets (OPEX / CAPEX), forecast expenditures, and identify cost-saving measures.
- Prepare and submit regular maintenance and safety reports – weekly / monthly.
- Track utility consumption and propose energy-saving initiatives.
- Assist in allocation and use of office and parking space, and support minor relocations / refurbishments.
- Maintain strong relationships with internal teams, vendors, external stakeholder / tenants by understanding their needs, proactively communicating, and aligning facility services to support the organizational goals.
- Oversee seasonal parking fee collection to ensure accurate billing and revenue integrity.
- Carry out any other work or assignment that may be assigned by the Company from time to time when necessary.
- Possess a Diploma or Bachelor’s degree in Property Management, Facilities Management Engineering, Building Services or a related field.
- Minimum 3 – 5 years of experience in similar role overseeing commercial or corporate offices, ideally involving multi-floor buildings and parking facilities.
- Proficient in both written and spoken English & Bahasa Melayu.
- Proficient with facility management systems, computer literacy and able to supervise maintenance operations, utility monitoring, and system compliance.
- Possess good personality and PR skills.
- Self-motivated, able to work independently / team, positive and proactive.
- Proactive, problem-solving mindset with strong organizational ability.
- Familiar with local building codes, M&E systems, fire safety regulations, and authority approvals.
- Willing to work after-hours or weekends if required during building events.