Executive Assistant to Managing Director

• Active involvement and participation in business discussions and projects
• Supporting coordination of the projects in terms of timeline, breakdown of tasks and resources required
• Proactive follow up with the team members and key stakeholders on the progress of various projects and proposing next steps to be taken
• Updating project charters based on follow ups with the team

• Support in market and business research activities
• Assist in leads generation and qualification for sales team
• Maintain Salesforce system database and reporting
• Analyze relevant market & customer information and present findings and recommendations proactively to Country Manager and respective Head of Sales

• Preparation of presentations for internal and external meetings
• Preparation of Internal reports
• Reading & understanding the sales & business reports and proactively ask for explanation of the deviations/ corrective actions

• Supporting yearly target and key priorities cascading for the direct reports of the supervisor.
• Tracking target achievement status of Industrial and Automotive sales team

• Full secretarial support to Country Manager (incl. travel arrangements),
• Handle and take care of specific correspondence such as incoming Emails, mail addressed to the Country Manager and documents, if instructed by the Country Manager
• Communicate Country Manager's direction to Country Manager's direct reports and respective functional heads as and when needed

• Arranging and managing the meetings in terms of participants involved, meeting rooms/ external venue, draft agenda for all business meetings (including Town Halls, Head of Department Meetings), minutes taking and action points follow-up.
• Organizing and maintaining calendars in Outlook and making appointments.
• Preparation for customer meetings
• Act as deputy for Country Manager in meetings where Country Manager is absent

• All personnel support topics at site
• Prepare related HR reports

• Attend to SEA marketing meeting, strategy and corporate communication
• To support corporate events and marketing related topics and activities as and when required

• Travel arrangements such as accommodation/flight/taxi/visas/car rental reservation for Manager and visitors
• Travel expense claims settlement

• Responsible for office management, such as office maintenance, CREM management and process, and liaise with building management officer.

• Tracking changes of the Organization charts and Job descriptions for the direct reports of the supervisor
• Maintaining office systems, including data management and filing

• Bachelor's Degree (preferably in business-related field), Min. 3 years relevant work experience
• High proficiency in oral and written communication on all levels (English is a must; one other Asian language is preferred)
• Can work accurately with sophisticated tools such as MS Office, video and web cast equipment, netmeeting, etc.
• Good communication and presentation skills
• Well organized and equipped with a “can-do-attitude”
• Capable of demonstrating a “down-to-earth attitude” at all times
• Good team player
• Independent, self-motivated and loyal working style
• Can treat information with the highest degree of confidentiality
• Friendly and service oriented to employees, customers, suppliers and visitors
• Capable of working under high pressure at certain times
• Great project management and follow-up skills, with the ability to communicate and manage the expectations of different stakeholders, departments and senior management

Schaeffler