Senior Admin Executive

• Work in a dynamic, tech-driven team where your ideas shape our strategy.
• 90% of our team leaders are promoted internally - your growth matters!
• Thrive in a fast-paced & high-energy environment

• Proficiency in English, Bahasa Malaysia and Mandarin is an advantage.
• At least 3 years of experience in a relevant administrative or finance-related role.
• Good at applying and improving processes to ensure smooth operations.
• Knowledge of e-invoicing rules is a plus, but not a must.
• Proficient in Excel and Word.
• Experience with financial software such as AutoCount or Xero will be an advantage.
• Good analytical, organisational, and communication skills.
• Strong sense of ownership in operations, with problem-solving and decision-making abilities.

• Assist in preparing financial reports, management accounts, and variance analysis.
• Review work done by team members (including preparation of payments, attendance bonus, sales reports, budgets) to ensure completeness and accuracy.
• Conduct and review weekly audits on Company Internal Key Indicators to ensure accuracy.
• Support daily financial operations and help implement process improvements, including workflow automation using integrations, formulas, or AI tools.
• Manage and maintain office supplies inventory, placing orders when necessary.
• Coordinate office maintenance, repairs, and vendor relationships.
• Support event planning such as staff meetings, workshops, or company activities.
• Maintain and update company records, databases, and reports.
• Process invoices, receipts, and payments in coordination with the finance team.
• Assist with payroll preparation, attendance tracking, and maintaining staff HR records such as leave applications.
• Verify expense claims and process reimbursements.
• Communicate with vendors, bankers, and government officers to ensure smooth operations.
• Work closely with the Finance Manager to assist in various projects, including IPO preparations, grants and tax incentive applications, e-invoicing, pricing strategies, budgeting, and other upcoming initiatives.
• Carry out other ad hoc duties as assigned.

• Base salary + weekly performance incentive
• EPF, SOCSO, EIS, and PCB
• Monthly attendance bonus

• Casual dress code + 5 working days
• Flexible seating for collaboration
• Prime KL location (5-minute walk from KLCC LRT, Conlay MRT, Bukit Bintang MRT & Raja Chulan Monorail)
• Annual leave
• Panel clinic coverage
• Life insurance
• Weekly performance incentive + weekly achievement celebrations
• Yearly optical/dental coverage
• Sports allowance

• 5 Working Days
• Allowance Provided
• Performance Incentive
• Medical Claim

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