Position : HR/Admin Assistant Company: Japan Logistics Company Department: HR Location: Shah Alam, Selangor Report to: Senior HR Manager Company description: Join a well-established global logistics company with a strong presence across Asia and beyond. Specializing in international freight forwarding and supply chain solutions, this organization is known for delivering reliable and customer-focused services across air, sea, and land transport. With a commitment to operational excellence and client satisfaction, they continue to support leading global businesses in achieving smooth, efficient logistics performance. Requirements: Certification in human resources, management or similar. Minimum 3-5 years relevant experience in all rounded HR functions or HR generalist role Well-versed in Employment Act 1955 and other HR-related regulations Sound knowledge of labor laws and practices. The ability to keep sensitive information confidential. Must be approachable and helpful. Strong critical thinking skills. Highly computer literate in Microsoft Word, Excel and PowerPoint Good ethical judgment. Key Responsibilities: Assist HR Manager and responsible for handling full spectrum of HR functions. Assist in posting job ads on careers pages and processing received resumes. Setting up interviews and corresponding with prospective employees in a timely manner. Help organize and manage new employee orientation, on-boarding, and training programs. Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides Administer employee benefits such as leaves, medical, dental, insurance etc. Assist in the co-ordination of social and recreational activities to promote the general welfare of all employees. Source for and recommend upgrading courses for the staff. Provide the necessary confidential administrative support for all human resource, office admin and receptionist function. Updating databases internally, such as sick and maternity leave, annual leave Processing internal arrangements such as travel accommodation, training sessions, and team building /company events. Managing office inventory and working with vendors to ensure the regular supply of office materials. Take inventory and order materials, supplies, and services as needed. Operating /renew office equipment including printers, copiers, fax machines and multimedia instruments (sourcing others vendor & negotiate for comparison purposes). Replenish the pantry & meeting room refreshment. Arrange for delivery/collection document by courier service, sort and distribute document sent by branch and received mail/parcel from Courier Company. Order courier material by email (Citylink), DHL & FedEx by website. Other ad-hoc HR & Admin duties & projects delegated from management and superior. Show more Show less