Overview POSITION SUMMARY STATEMENT (defines the major functions/purpose of the position) The primary purpose of this position is to manage inbound shipments into country, export to East Malaysia, mother warehouse return shipments and manual orders. ORGANIZATIONAL RELATIONSHIPS Interacts with internal department, different functions throughout the organization, external vendors and 3PL warehouse. DETAILED RESPONSIBILITIES: List the expectations for each job responsibility including quality and quantity standards to which the incumbent is required to perform and receive a rating for during the Performance Appraisal. Inbound Shipments Ensure all import are declared timely and correctly per inbound shipment SOP and policy. Manage prioritization on high incoming shipments during peak seasons. Set control point to ensure all import shipments are executed per SOP. Communicate with planning team to minimize supply gap with shortest receiving lead time. Monitor incoming shipments from Oracle In-Transit Report and follow up with Plant from Inbound documents and ETA for incoming shipments. Obtain import shipment information from respective plants and track shipments in inbound file in shared folder. Responsible for import documents record retention. Verify and confirm all information on shipping documents are accurate (include but not limited to HTS code, Import duty and tax %, shipper, consignee, notify party, SKU, quantity etc). Provide verified import documents to freight forwarder - SWB/HAWB, Invoice, Packing list, Certificate of Analysis, Certificate of Origin (if applicable), LOA/LOI and NOA prior to shipment arrival. Verify and ensure all Customs forms (K1/K1 chit) are correctly prepared by Freight Forwarder. Responsible for directly import duty payment to Customs for all import shipments. Verify import duty and SST and raise Payment Requisition for approval. Register e-payment on import duty and SST for each import shipment via Dagangnet and follow through until payment released to Customs. Follow up with 3PL warehouse on Delivery Order Document once shipment arrives at 3PL warehouse. Endorse and approve Inbound Inspection perform by 3PL via email on the same day and follow up with 3PL warehouse on Goods Receiving timeliness. Perform inbound goods receiving, sample transfer, Damage or discrepancies in Oracle. Invoice Verification: Ensure all invoices will be verified against contract pricing before PR submission Export: Ensure export documents i.e Invoice and Packing list is created based on Move Order documents. Schedule export to East Malaysia based on shipping schedule provided by Freight Forwarder. Ensure export shipments arrive at port based on schedule, customs cleared and delivered periodically. Return Shipment: Work closely with mother warehouse service provider on return shipments. Ensure service provider to perform proper inspection on each return shipment. Review Finished Goods Return Form and ensure all saleable products are being returned to sales locator and damaged products will be proper segregated for disposal. Timely record of every returned shipment and timely perform sales order issue reversal in Oracle. Manual Orders: Support cross-department request on manual order and Proof of Delivery. Transact PE orders in Oracle after the orders were shipped out by vendor. Responsible on the maintenance of product list in APAC Business Suites for PE purpose. Perform reconciliation between manual orders shipped by mother warehouse and manual shipment template provided to vendor. Update requestors on the order status and consignment number. Others: Support quarterly sales event. Support ad hoc tasks as necessary to ensure daily smooth operations (e.g Oracle PO, iProcurement Receiving). Qualifications Skills: Hands-on experience on daily logistics operations Proficient in Microsoft Excel, Words and PowerPoint, Excellent follow-up skills required and good communication skills Cross-departmental collaboration. Ability to work independently with minimum supervision, and has self-initiative User knowledge in Oracle would be an added advantage Education and Experience: Minimum SPM, with 3 years experience 1-3 years relevant working experience Terms of Use Privacy Policy Show more Show less