Responsibilities:1. Order Processing & Communication- Receive and process purchase orders from internal departments.- Coordinate & communicate with suppliers regarding the order details, pricing, and delivery schedules, and any other issues.- Ensure accuracy and completeness of purchase orders and related documentation.2. Inventory Management- Monitor inventory levels and track stock movements.- Assist in maintaining accurate inventory records and conducting periodic stock counts.- Coordinate with warehouse personnel to ensure proper storage and handling of inventory.3. Documentation- Prepare and maintain shipping documents, invoices, and other related paperwork.- Ensure compliance with regulatory requirements and company policies.- Organize and file documents in a systematic manner for easy retrieval.4. Supplier Management- Assist in evaluating supplier performance based on criteria such as delivery timeliness, product quality, and customer service.- Maintain supplier databases and update vendor information as needed.- Collaborate with the procurement team to identify potential suppliers and obtain quotes for goods and services.5. Quality Assurance- Assist in inspecting incoming shipments to ensure they meet quality standards and specifications- Report any discrepancies or quality issues to the appropriate personnel for resolution.6. Data Analysis- Compile data and generate reports related to inventory levels, order status, and supplier performance.- Analyse data to identify trends, inefficiencies, and areas for improvement in the supply chain process.Qualification:- Secondary School, diploma or equivalent; or bachelor's degree in business administration, supply chain management, or a related field is preferred.- Proven experience in a clerical or administrative role, preferably within a supply chain or logistics environment.- Familiarity with inventory management systems and software applications.- Strong organizational and multitasking skills with keen attention to detail.- Excellent communication and interpersonal abilities.- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).- Ability to work effectively both independently and as part of a team.
