Executive, Administration (Kota Kinabalu, Sabah)

• Manage and maintain orderly project documentation to ensure compliance with operations, regulatory standards, and internal security protocols.
• Update, track, and distribute documents through electronic Document Management Systems (e-DMS) to internal staff and external stakeholders.
• Assist with day-to-day office administration including vendor appointments, procurement, utilities, rentals, courier/postage, and staff travel arrangements.
• Support vendor management by handling vendor registration in Oracle, preparing Purchase Requisitions (PR), Purchase Orders (PO), and Goods Receipt Notes (GRN) for payment processing.
• Coordinate purchasing activities and ensure all operational transactions are properly documented and in line with company policies.
• Assist in HR-related administrative tasks such as contract preparation, work permit applications/renewals, CIDB registration, and resolution of employee issues.
• Support the collation and filing of technical and contractual documentation including reports, drawings, and delivery records.
• Prepare supporting documentation for fee claims, justifications, and submission of reports to relevant departments or authorities.
• Maintain accurate and accessible records for audits, compliance reviews, and internal reporting purposes.
• Provide general clerical support across departments to ensure seamless execution of operational and project-related activities.

• Diploma or Certificate in higher education from a recognized institution.
• Minimum 2 years of relevant working experience.
• Basic proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong willingness to learn with a proactive, questioning mindset.
• Good interpersonal skills and a pleasant, cooperative attitude.

UEM Edgenta