Procurement Excellence Executive

Petaling Jaya, Selangor
Permanent
Full-time

2 months ago

Your role in HEINEKENAs a Procurement Excellence Executive you are responsible for ensuring procurement compliance across multiple areas, including managing ISO, FSSC, HACCP documentation and participating in related audits by addressing any corrective actions. It involves maintaining contractor safety compliance through training and pre-qualification, integrating ESG and Human Rights requirements into supplier selection and contracts, and validating key sustainability and financial data such as HeiCF and CSRD KPIs. The role also ensures proper documentation for internal controls, supports ICFR audits, and enforces adherence to the Heineken Supplier Code of Conduct, while maintaining SOP compliance for Procure-to-Pay (PtP) processes.In this role, you will also

Review and maintain Standard Operating Procedures (SOPs), Approved Supplier List, and Business Process Flowcharts to ensure alignment with compliance standards.
Manage RMDS and PMDS documentation. Attend both internal and external audits and implement corrective actions where required.
Ensure all contractors attend the yearly GSG refresher training organized by the Safety Team.
Evaluate contractor qualifications and documentation during the pre-qualification stage to ensure their capability to support HMB projects.
Collaborate with the Safety Team to review submissions and obtain necessary approvals prior to work commencement.
Conduct regular reviews of business partners' ESG maturity and readiness. Ensure ESG capability, certifications, and requirements are incorporated in the supplier selection process.
Ensure all suppliers sign the Heineken Supplier Code of Conduct. Embed Human Rights clauses in contracts and perform due diligence during screening and onboarding.
Perform bi-annual validations of purchase data against the global HeiCF portal to ensure accuracy.
Attend ICFR audits and perform any required corrective actions to maintain internal control integrity. Conduct annual HeiRules Control Self-Assessments for procurement functions to proactively identify gaps.
Conduct quarterly validation of CSRD KPIs (G1:33a and G1:33b) to support sustainability initiatives.
Perform annual SOP reviews and compliance checks for the Procure-to-Pay (PtP) process to maintain operational consistency.

Key Requirements:Level of education

Bachelor's degree program in Finance, Accounting, Business Administration, or a related field.

Field of education

Business Administrative/Accounting/Finance/Tax

Years of experience

Between 3 to 5 relevant working experience mainly in sustainability and regulatory reporting.

Language requirement

English
Other local language a plus

Specific knowledge/skills

Computer literate(MS-Excel, Word and PowerPoint)
Good communication skills-written and spoken

Functional competencies

Good understanding of company policies, industry regulations, and audit standards.
Ability to maintain accurate records, standard operating procedures, and compliance documentation.
Skilled in preparing for audits, addressing findings, and ensuring smooth audit cycles.
Attention to detail in verifying data and supporting regular compliance and sustainability reports.
Comfortable working with teams across different functions to ensure alignment and follow-through.
Proactive in identifying potential issues and proposing practical solutions to minimize compliance risks.
Familiar with basic procurement workflows and the importance of following internal controls.

Heineken

Apply Now