Human Resources & Administration Executive

Responsibilities:

Assist the HR & Admin Manager on any matters, especially related to payroll, HR & Administration.
Responsible for timely and accurate record submission to relevant government authorities such as EPF, SOCSO, LHDN, HRDF etc.
Manage end‑to‑end recruitment support: pre‑boarding, offer letters, document collection, and induction scheduling.
Lead onboarding programs: orientation sessions, equipment issuance, workspace setup.
Handle offboarding: exit interviews, clearance processes, final documentation.
Maintain accurate employee records including probation, confirmation & payroll matters.
Assist HR & Admin Manager in providing HR advice and support on policies, benefits, leave, conduct, and performance issues – in compliance with relevant Malaysia law.
Oversee office access systems and visitor protocols, manage office inventory including pantry and stationery.
Coordinate vendor relationships for cleaning, and pantry provisions.
Support event logistics: meetings, training, career fairs.
Work closely with department heads to identify HR needs and build bespoke solutions.
Support performance reviews, talent development, promote and propose engagement strategies, and internal communications.
Partner on employee relations, conflict resolution, and cultural initiatives.
Responsible for any administration matters with regard to office operation.
Any ad-hoc assignment assigned from time to time

Qualification Requirements:

Bachelor’s degree in HR, Business Admin, or related discipline
Excellent communication, interpersonal, and confidential handling of sensitive information.
Strong organizational skills with an eye for detail and multitasking.
Proactive problem-solving, flexibility, and ability to work independently or in a team.
High ethics, integrity, confidentiality and cultural awareness
Proficiency in Microsoft Office (especially Excel & Word)

Working experience requirements: