Accounts Executive (Disbursement Accounts, 1-Year Contract Convertible)

• Process & post vendor invoices align with local fiscal rules and due diligence SOP.
• Ensure all posted vouchers are matched with service order lines and invoices are uploaded in the system timely.
• Responsible for maintaining high accuracy of data inputs.

• Prepare and submit Disbursement Accounts (DA) within set guidelines and KPIs.
• Adhere to DA instructions and local fiscal rules.
• Timely and accurate submission of DA to customers and/or their portals.

• Respond promptly and professionally to team mailbox's queries daily.
• Assist customers and port staff with DA-related issues.
• Support other internal partners when needed.

• Monitor and follow up on vendor invoices with weekly DA ageing reports.
• Analyse and present monthly portfolio results to identify process gaps and or best practices.
• Propose and initiate continuous improvement at team or departmental level based on data analysis and collaborate with stakeholders to address the gap.

• Perform tasks assigned by Manager or Team Lead.
• Participate in departmental and organizational transformational projects.
• Handle account reconciliations and project accounts.
• Provide backup support to fellow team members and cross-team.

• Work process and productivity efficiencies.
• Data input accuracy and Disbursement Accounts' quality.
• Timeliness in dispatching DA based on KPI matrix.
• Resourcefulness and creativeness in resolution of DA related issues.
• Meet monthly and annual KPI targets.
• Exhibition of mindset and behaviours aligning with Wilhelmsen values and Port Services DNA.
• Adhere to Wilhelmsen’s quality standards and procedures.
• Other additional achievements.

• Tertiary education - diploma or degree in any fields.
• 2 years' experience in a high-volume SSC/BPO environment is preferred but fresh graduates are welcomed to apply.
• Fluent in English (verbal and written) to liaise with global counterparts.
• Proficient in MS Office 365 applications (SharePoint, Outlook, Teams, Excel, PowerPoint, etc).
• Prior experience in large enterprise systems would be preferred (Salesforce, IFS, SAP Oracle, etc.).

• Strong sense of responsibility, drive and initiative.
• Positive, customer-centric mindset and willingness to go the extra mile.
• Previous experience in maritime industry and Disbursement Accounts are advantageous but not necessary.
• Ability to build good relationships with key stakeholders (including managerial level).
• Proven ability to promptly learn and adapt to new software/accounting systems.
• Ability to work under pressure and independently with minimal supervision.
• Strong organizational, coordination and multitasking skills.
• Attentive to detail and deadlines.
• Curious nature and ability to challenge status quo.
• Sharp judgement, analytical and a creative problem solver.
• Additional Asian languages are nice to have but not necessary.
• Team player.

• Strategic work location at KL Sentral with convenience travelling by LRT Kelana Jaya Line, MRT, KTM, Monorail as well as public buses.
• Hybrid working arrangement (3 days in office, 2 days remotely)
• Medical benefits and flexi allowance.
• International work environment and culture – opportunity to work with multi-levels people across the world.
• Great learning and development opportunities.

Wilhelmsen