IT Admin, Reporting, and Planning Lead

• Conscientiously manage vendor invoices, administer and monitor expenditures, and conduct weekly follow-ups on the status of Purchase Requests/Purchase Orders (PR/PO) and associated reports pertaining to technology-related expenses.

• Organize and maintain a detailed record of key action items for IT Management meetings.

• Assist in the preparation and distribution of comprehensive IT reports for various entities.

• Assist with timesheet report extraction and generate succinct summaries for line manager confirmation.

• Calculate JIRA actual consumption for precise chargeback purposes.

• Ensure accurate chargebacks to entities for direct IT invoices.

• Manage both new and existing agreements with third-party vendors, ensuring their timely renewal and maintenance.

• Maintain an up-to-date record of IT vendors, including a detailed breakdown of recurring charges through blanket Purchase Requests/Purchase Orders (PR/PO).

• Organize and facilitate Tech Townhall events and Tech Away Days with committee support.

• Involve in the mid-year budget exercises and aid in the entity's performance deck.

• Aid in yearly budget planning and submission reviews.

• Assist in accrual exercises related to technology-related expenses.

• Assist in creating an extensive three-year strategy plan for Technology.

• Develop and sustain a budget tracker to monitor actual spending for various entities.

• Act as the primary contact person for Project Management Tools (Asana).

• Support in addressing and closing audit findings or requests from regulatory bodies (BNM) within given timeframes.

• Engage in the drafting of White Label (WL) monetization agreements.

• Bachelor’s degree in a relevant field or equivalent practical experience
• Previous experience in a similar role or administration with a strong understanding of IT processes and procurement
• Excellent communication and stakeholder management skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize effectively
• Proficiency in tools like Excel, JIRA, and Asana
• Knowledge of budget planning and reporting.
• This role demands a high degree of interaction across various departments, requiring flexibility and adaptability to changing priorities and deadlines.

Tune Protect