Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.InterrelationsReporting to Team Leader- Procurement Support and closely working with members of Global Procurement Services, Vessel Accounting group and Treasury group. Also having liaison with vendors, management centres in Wilhelmsen Ship Management.Formal authoritiesAuthorised to perform the following tasks:-To register invoices, debit/credit notes into EyeshareCommunicate with:VendorGPS Team MembersVessel Managers/Crew Officers/ManagersDepartment HeadVessel Accounting GroupCorporate AccountingMain responsibilities and tasksEnsure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.Ensure all hardcopies are refrained from registration and send email informing the vendor to submit invoices via email only.Ensure all invoices received are compliance to WSM PO/Invoice standard.Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt – 2 working days.Ensure all invoices are registered with correct vendor, amount & currency.Ensure bank details stated on the invoices are checked/verified against bank details registered in system before invoice is registered.Ensure all invoices are paid in accordance with the required payment terms.Ensure that the daily batch of approved AP’s list are retrieved & transferred to treasury for payment processing.Ensure that the credit note of closed PO/invoice and/or non-compliance credit notes are returned to vendor for refund directly without processing.Send reminders to Vessel Managers and or PIC for all outstanding unpaid invoices.Coordinate and answer all invoice related inquiries from internal and external stakeholders.Liaise with other management centres, Procurement officers, WVA Treasury and vendors with regards to invoice receive from suppliers.Statement of accounts and payment queriesVendor Bank DetailsOther duties as assigned.AccountabilitiesThe position will be measured against timely registration of invoices received as per agreed guideline and working procedure.The position is also measure on accuracy of the invoices registered in system.The position will be measured on achievement of Invoice Turnaround time against KPI set.The position will be measured on the response time on attending internal and external queries.QualificationsMandatory requirements0 - 1 years of experience in commerce, business administration, accounting and/or finance.Bachelor's Degree and Diploma qualified preferablyFair command of English.Additional preferencesGood organizational skills.Analytical SkillsExperience in Invoice Registration in SSC environmentProcess InvolvementAll business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and WordAnalytical SkillsExperience in Invoice Registration in SSC environmentProcess InvolvementAll business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word#WSM
