Job Responsibility To carry out HR routine administrative tasks & ensure fulfilment and compliances of company policies and guidelines, labour law and regulations. To carry out administrative tasks for office necessities and assist in resolving all administrative related problems. Act as the first point of contact for employee inquiries, providing information and guidance on HR policies and procedures. Responsible to do issuance of HR letters, which includes Employment offer, Confirmation/Extension, Transfer, Promotion, Disciplinary, Termination & Acceptance of Resignation, etc and Memo to all employees or any HR related matters. Handle staff recruitment process (local staff, foreign worker & intern), including job advertisement and arrangement for interview. Conduct reference checks for all identified candidates. To prepare and conduct orientation to new joiners onboarding and amenities. Manage and maintain personnel records and prepare monthly human resource reports. Monitor and execute documents for the staff training and liaise with external training provider. Responsible for HRDC training grant application and claim. Monitoring of monthly staff attendance records closely. Ensure leave update done on timely basis. Overtime and foreign worker wages computation. Checking meal allowance and medical claims. Maintain all confidential data and important P&C documentation with integrity manner. Maintenance of system / software (attendance / thumb print) - new registration and deletion from the system. Prepare and maintain standard ad-hoc reports, queries and conduct appropriate audits to ensure data integrity. Organize and maintain proper filling system in server. Vendor Management & Office Administration (Adequacy of Stationary / Provisions / Refreshments / adequacy of Sub Staff) Courier & Dispatch (Inward / Outward / Outstation) / also making record of Local maintaining. Coordinate & liaise with IT vender to resolve IT issues. Maintenance of computer system network, software or server issues, folder, and email creating / deletion. Give access and greet visitors in a friendly manner; manage phone calls and correspondence (e-mail, letters, packages etc.) Establish and maintain visitors record-keeping system for contacts, files, and employee directory. Meeting arrangement and minutes writing. Organizing & coordinate all functions of the organization, arranging company outings. Keeping track of cycle of all maintenance contracts. Co-ordination and maintenance of systems related to housekeeping. Monitoring, maintaining, tagging, and updating company assets record. Ensure company license and insurance renew on time and compliance to Government requirement. Monitoring utility, office maintenance and cleanliness of building, pantries, meeting room and walkway and security support. Maintain and purchase of office supply inventories, order of stationery, business name card etc. Oversees the company administrative matters and upkeeping of Company facilities and equipment. To carry out any other duties and job function from time to time as instructed by the Head of Department. Job Requirements Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Finance/Accountancy/Banking, Human Resource Management, Business Studies/Administration/Management, Secretarial or equivalent. At least 3 year(s) of working experience in the related field is required for this position. Preferably Senior Executives specializing in Clerical/Administrative Support or equivalent. Required language(s): Bahasa Malaysia, English and Mandarin will be added advantages. Good problem-solving skill. Able to meet stringent reporting deadlines and handle corporate reporting responsibilities. An independent person with high degree of maturity, integrity & initiative. Computer literate with good knowledge of Microsoft Office. Highly independent person with a sense of urgency, responsibility and result oriented. A team player who is dynamic with mature personality, independent and able to work under pressure. Full-Time position(s) available. Job Benifits A traditional group health insurance plan Medical Claims Dental Claims Attendance Allowance Career Advancement & Professional Development Corporate office environment