Ultima Markets is a dynamic multi-asset trading platform specializing in the fintech and forex sectors. Founded in 2016, we are dedicated to providing innovative financial solutions that empower our clients to excel in a competitive marketplace. Our platform offers access to over 250 CFD financial instruments, including Forex, Commodities, Indices, and Shares, catering to investors from all walks of life. At Ultima Markets, we foster a collaborative and inclusive work environment where innovation is encouraged. Our team members benefit from professional development opportunities and the chance to work with industry leaders in fintech. If you are passionate about driving change in the financial sector and want to be part of a growing company, we invite you to apply. To learn more about our company, please visit our website: https://www.ultimamarkets.com/ Key Responsibilities Handle Office Purchases: Source and procure office supplies, equipment, and services according to company guidelines. Expense Recording & Reconciliation : Record and track daily and monthly expenses; support finance with reconciliation and reporting. Budget Application & Monitoring : Assist in preparing and submitting budget requests; monitor spending and ensure alignment with approved budgets. Office Management : Oversee the smooth day-to-day running of the office, including supplies, maintenance, and cleanliness. Vendor & Supplier Coordination : Liaise with vendors for quotations, orders, deliveries, and issue resolution. Document Filing & Record Keeping : Maintain proper filing systems for administrative, finance, and HR-related documents in both physical and digital formats. HR Administrative Support : Assist with HR tasks such as handling employee documents, preparing letters, filling various HR-related forms, and maintaining staff records. Support Finance & Other Departments : Provide administrative support to the finance and other departments as needed, especially for claims and documentation. Event & Travel Coordination : Assist in bookings and logistical arrangements, including venue reservations, teambuilding planning, travel accommodations and transport. Other Ad Hoc Administrative Duties : Perform additional administrative tasks as assigned by the manager. Experience and Qualifications Bachelor's degree in Business Administration, Finance, Accounting, or related field. Fresh graduates are welcome; internship experience in admin or finance is preferred. Proficient in Microsoft Office, especially Excel and Word. Detail-oriented, well-organized, and able to multitask. Responsible, proactive, and able to work independently or in a team. What We Offer Competitive Salary Clear Career Progression Pathways & Professional Development Medical Insurance Transport Allowance Health and Wellness Allowance Free-flow Snacks & Beverages at Pantry Additional Leave Options: Compassionate Leave, Maternity Leave, Paternity Leave, Birthday Leave Team Building Activities: Festive Seasons Celebration, Annual Dinners, Lunch Treats, Birthday Celebration Flexible Work Schedule: 5-day week with flexible start time Accessible by Public Transport Show more Show less