Personal Assistant

• Deliver comprehensive administrative and strategic assistance to the Director, ensuring seamless execution across all business ventures and initiatives.

• Proactively track tasks, deadlines, and key decisions, providing well-reasoned recommendations with clear advantages, risks, and business insights.

• Optimize the Director’s schedule by prioritizing engagements, filtering requests, and managing a dynamic, fast-paced calendar.

• Organize and coordinate meetings, appointments, and stakeholder engagements (both internal and external).

• Develop high-quality reports, proposals, term sheets, presentations, and strategic analyses to facilitate informed decision-making.

• Draft, review, and oversee legal documentation, including contracts, compliance materials, and regulatory filings.

• Perform market, financial, and legal due diligence to evaluate business expansion and acquisition opportunities.

• Provide expert guidance on corporate legal matters, including labour law, taxation, corporate finance, and partnership structures.

• Maintain meticulous documentation, ensuring secure and organized record-keeping.

• Attend executive meetings, document minutes, and monitor follow-up actions for accountability.

• Serve as a liaison between internal teams, external partners, legal advisors, consultants, and government agencies.

• Facilitate M&A processes, including due diligence, deal coordination, and post-acquisition integration.

• Handle sensitive matters with the utmost discretion, professionalism, and integrity.

• Manage end-to-end travel arrangements, including flights, accommodation, and logistics.

• Drive strategic projects forward, ensuring timely and effective execution.

• Resolve ad-hoc challenges and requests with efficiency and sound judgment.

• Strong business sense with an understanding of multiple industries

• Excellent organizational skills and ability to manage dynamic, fast-paced environments.

• Demonstrated legal and analytical skills, ability to digest contracts, proposals and complex data.

• Strong communication skills- clear, concise and diplomatic

• Strong personality – calm, tactful and trustworthy, able to manage a fast moving boss.

• Expertise in drafting and reviewing legal agreements and corporate advisory matters

• Bachelor’s degree in Law, Business Administration, or a related field.

• Minimum of 5-8 years of experience in a similar role, preferably with legal exposure.

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and strong analytical skills.

• Excellent communication skills in English, Mandarin, and Bahasa Malaysia.

• Highly organized, detail-oriented, and capable of managing multiple priorities.

• Strong problem-solving skills and ability to perform under pressure.

• Integrity and discretion in handling confidential information.

• Willing to travel and work flexible hours when required.

• Male candidates preferred due to job nature and travel requirements.

• Ability to manage unstructured schedules and adapt to last-minute changes effectively.

Executive Recruiters