Job Responsibility We are seeking a meticulous and highly organised Documentation Executive to join our team. The successful candidate will be a critical support to the Director, responsible for managing essential financial reporting, tracking project costs, and overseeing the entire vendor claim process. This role requires exceptional attention to detail, strong analytical skills, and the ability to work with multiple teams and external vendors to ensure accuracy and efficiency in all documentation and reporting. Key Responsibilities Financial & Sales Reporting: Assist the Director in the timely preparation and generation of weekly, monthly, and quarterly sales reports. Support the compilation and review of Profit & Loss (P&L) statements, ensuring all data is accurate and presented clearly. Project Cost Management: Diligently track and consolidate project cost breakdowns submitted by various internal teams. Prepare clear and concise summaries of project expenditures, highlighting key financial metrics for management review. Vendor Claim Management: Act as the primary point of contact to liaise with vendors, understanding their specific claim procedures for sales incentives and marketing funds. Efficiently manage and execute the entire claim submission process, ensuring all documentation is complete and submitted on time. Process Development & Training: Analyse and document the end-to-end claim workflow to establish a clear and efficient process. Develop a Standard Operating Procedure (SOP) and provide training to junior staff to delegate and assist with the claim process. Financial Reconciliation: Conduct a thorough monthly reconciliation of total vendor claims submitted against payments received. Investigate and resolve any discrepancies between submitted amounts and actual payments to ensure financial accuracy. Executive Reporting: Prepare and present a comprehensive monthly summary of the total claim status (claimed, received, outstanding) to the Director. Job Requirements Education & Experience: A Diploma or Bachelor&aposs Degree in Finance, Accounting, Business Administration, or a related field. Able to speak in English, Bahasa Malaysia and Mandarin Proven experience (at least 2-3 years) in an administrative, financial, or documentation-focused role. Experience in handling financial reports or claims processing is a strong advantage. Skills & Competencies Technical Skills: High proficiency in Microsoft Office Suite, with advanced skills in MS Excel (e.g., VLOOKUP, PivotTables, complex formulas) being essential for reporting and analysis. A basic understanding of accounting principles (P&L, costs, revenue). Experience in creating process documents or Standard Operating Procedures (SOPs). Personal Attributes Meticulous Attention to Detail: Absolutely crucial for accurate reporting, cost tracking, and financial reconciliation. Strong Organisational Skills: Ability to manage multiple tasks, prioritise deadlines (weekly, monthly, quarterly), and maintain well-organised records. Excellent Communication Skills: Professional verbal and written communication skills for liaising with vendors, internal teams, and reporting to senior management. Analytical & Problem-Solving Mindset: The ability to analyse data, identify discrepancies, and proactively find solutions. Proactive & Independent: Must be a self-starter who can work with minimal supervision and take ownership of their responsibilities. Job Benefits Good salary and benefits. Friendly and supportive team. Great work environment. Chances to grow your career. Easy-to-reach office in Kuala Lumpur. Medical Claim Staff Purchase Show more Show less