Personal Assistant (Mandarin Speaker)

• Bachelor's degree in Hotel Management, Business Administration, or a related field is preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role in the hospitality industry is highly desirable.
• Excellent organizational and time management skills with the ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy in handling administrative tasks.
• Exceptional verbal and written communication skills, including the ability to draft professional correspondence and reports.
• Proficient in using office software applications, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion and the ability to handle sensitive and confidential information with professionalism and integrity.
• Strong interpersonal skills and the ability to build positive relationships with stakeholders at all levels.
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• Flexibility and adaptability to changing priorities and a fast-paced work environment.

• Schedule and manage appointments, meetings, and travel arrangements for the management team.
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Assist with the preparation and distribution of internal and external communications, including emails, memos, and newsletters.
• Maintain and update confidential files and records, ensuring proper organization and easy retrieval of information.
• Conduct research and gather data to support decision-making processes and special projects.
• Prepare and review documents such as contracts, agreements, and presentations, ensuring accuracy and adherence to hotel policies.
• Liaise with internal and external stakeholders, including hotel staff, vendors, and clients, to facilitate effective communication and collaboration.
• Handle sensitive and confidential information with discretion and maintain confidentiality at all times.
• Perform general administrative tasks, such as filing, photocopying, scanning, and taking minutes during meetings.
• Manage office supplies and inventory, ensuring availability of necessary materials and equipment.
• Assist with budgeting and expense tracking, ensuring adherence to financial guidelines and policies.
• Take initiative to identify opportunities for process improvement and efficiency within the executive office.

• Annual Bonus
• KPI / Performance Bonus
• Annual Leave
• Allowance Provided

• Allowance Provided
• Performance Incentive
• Medical Claim
• 5 Working Days

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