Office Administrator

• Manage staff parking, mobile phones, company landlines, and office supplies.
• Assist in employee engagement activities.
• Provide IT support and liaison services. Work with IT to procure laptops, monitors, hubs, desktops, and other IT equipment for employees.
• Support equipment purchases related to development and customer environment equipment.
• Coordinate with shipment vendors to arrange product delivery in and out of Malaysia.
• Handle various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, and ordering office supplies.
• Coordinate with the finance department on utility bills/invoices.
• Develop and implement strategies to enhance employee satisfaction and engagement.
• Organize employee events, surveys, and programs to promote a positive work environment.
• Process invoices, expense reports, and reimbursement requests.
• Ensure timely and accurate payment of bills and vendor invoices.
• Assist HR in arranging laptops, cubicles, and stationery for new staff.
• Keep track of office supplies and place orders when necessary.
• Ensure that all offices, entrances, and rooms are kept clean on a daily basis.
• Applying building permit for vendor/contractor.
• Arrange office sanitisation whenever necessary.
• Apply for building access cards for new staff and visitors.

• Proven experience as an Administrative Executive or similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficient in MS Office and office management software.
• Ability to handle confidential information with discretion.

PDI Technologies